Administration Officer

Description:

In this position you will provide support to one or more Executive Officers in the Victorian School Building Authority, with tasks including diary and calendar management, mail and document distribution, processing invoices and payments, organizing room bookings and providing administrative assistance for meetings. You will ensure the completion of time critical tasks, maintain accurate and accessible records, and assist other teams in the division. This may also include dealing with phone calls and queries received via the external general enquiry line.
The successful applicant will possess excellent interpersonal and stakeholder management skills, an ability to prioritise tasks, work collaboratively with team members to foster a positive and supportive work environment, excellent planning and organising skills and the ability to complete tasks with a high level of attention to detail
The Victorian School Building Authority was created in 2016 to manage the State Government's record investment in building new schools and early learning centres, and modernising existing ones.
We are delivering the schools needed for Victoria's rapidly-growing population, and equipping them to prepare students for the new demands of the 21st century.
We are a division of the Department of Education and Training made up of building experts, project managers, architects and specialists in relocatable buildings, community engagement and asbestos removal.
We've put Victoria at the cutting-edge of school design, and we innovate in everything we do. As well as reforming schools, we are transforming neighbourhoods by creating sport, cultural, health and other facilities for students that can be shared with the wider community.
As we upgrade Victorian schools, we are removing asbestos that may pose a future risk, and introducing a new generation of bespoke modular buildings that greatly reduce time and disruption on construction projects.
The VSBA is responsible for:
• overseeing capital works for new schools and school upgrades
• developing and managing policies, standards and programs to ensure school facilities are contemporary, maintained, sustainable and safe
• planning to ensure our school system has capacity for current and future enrolments
• providing expert advice to ministers, DET, schools and other government agencies on school infrastructure
• generating and managing new partnerships with public and private bodies to deliver better facilities for students and increase their use by the wider community
• empowering communities and building pride in government schools through a new focus on communications and engagement with parents and other key stakeholders.
Visit www.schoolbuildings.vic.gov.au to learn more. Further Information:
For more details regarding this position please see attached position descriptions.
The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
Fixed-Term/Full-Time (until 30 June 2028)
Applications close 11:59pm on 27/02/2025