Executive Support Officer

Description:

THE ROLE
The Executive Support Officer is responsible for providing administrative, coordination, reporting and project management support to a Director in the Housing Development Branch. This position is seeking an energetic person willing to work in a dynamic environment.
You will provide a range of project support and administration services by managing correspondence, emails and calendar requirements as well as coordinating reporting, workflow and seeking appropriate approvals. You will act as a pivotal point of contact with internal and external stakeholders and will have proven experience dealing with a range of key stakeholders. You will work with staff within the Branch as well as with the Office of the Chief Development to ensure actions are followed up and completed against mandated timelines.
ACCOUNTABILITIES INCLUDE
* Effectively manage office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence as required.
* Provide administrative support including meeting and event organisation, new staff onboarding, intranet updates and other tasks as required by the Directors and Office of the Chief Development Officer.
* Coordinate and track Director emails, approvals, records management and gifts, benefits and hospitality register for the team working with confidential and sensitive information, in a busy environment with multiple competing demands.
Please open the position description to read more.
HOW TO APPLY
All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) portal.
Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
Please apply to submit your interest in this position.