Description:
We are looking for a highly organised and proactive Functions Officer to join our client's team. In this role, you will be responsible for coordinating and managing events, meetings, and services within the local government to ensure smooth operations and excellent stakeholder engagement. You will work closely with various departments to ensure the best outcomes for the City.
Client Details
Our client is committed to providing quality services to its community while fostering a welcoming and inclusive environment with ongoing initiatives that enhance the livability and sustainability of the region.
Their Vision is to be home to a diverse and harmonious community, thriving from the opportunities of their unique riverside City.
Description
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Key Responsibilities:
- Coordinate and deliver civic and corporate functions, including Citizenship Ceremonies, Mayoral and Civic Dinners, and stakeholder events.
- Liaise with internal and external stakeholders, ensuring compliance with protocols, flag standards, floral tributes, and relevant legislative requirements.
- Oversee function logistics, including project planning, invitations, seating charts, catering, and food safety compliance.
- Supervise catering contractors, ensuring contract adherence, and manage day-to-day food and beverage staff activities.
- Develop and monitor processes for effective stakeholder management and event execution.
- Manage the Functions Team budget and report on variances, ensuring cost-effective event planning.
- Coordinate Civic Centre room bookings, setup, and catering requirements for meetings and functions.
- Maintain equipment, stock, and manage consumables related to civic functions.
- Oversee the coordination of decorations, speeches, and printed materials for events.
- Maintain strong relationships with suppliers, internal teams, and external stakeholders.
- Supervise compliance with Work Health & Safety, Equal Opportunity, and Environmental policies.
- Provide backup support to the PR & Stakeholder Engagement team and actively contribute to continuous improvement initiatives.
This position requires a proactive, organised, and customer-focused individual with strong event management and leadership skills.
Profile
Essential Requirements
- Relevant qualification in Hospitality, Event Management, Administration, or equivalent experience
- Experience coordinating small to large events/functions in hospitality or event management and supervising staff
- Strong communication skills and interpersonal and conflict resolution skills
- Proven decision-making, problem-solving, and confidentiality skills
- Excellent organisational, event management, and administrative skills with attention to detail and the ability to manage multiple priorities
- Experience in developing and reviewing workplace processes and procedures
- Ability to work independently and as part of a team
- Ability to obtain relevant legislative endorsements (e.g., White Card, Police Clearance, RSA, Driver's License)
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to acquire SITSS00069 - Food Safety Supervision Skill Set
Job Offer
Job Offer:
- Immediate Start
- Part-Time : Monday and Wednesday 7.5 hrs per day. (additional hours available)
- 2.5 months tenure ending on 2 May 2025
- Supportive and collaborative team environment
- Opportunity to work with the local government and expand your skills and experience
How to Apply:
Interested candidates should click 'Apply' or submit their resume and cover letter outlining their relevant experience to natasha.depledge@adecco.com.au ASAP.
We look forward to hearing from you!