Executive Assistant

Description:

Why IFYS?

At IFYS, our overarching goal is to foster an environment that nurtures the growth and development of all individuals who access our services. We strive to ensure that those who engage with our services feel valued, supported, and inspired. Equally vital is our commitment to cultivate the same sense of well-being among our dedicated staff members.

We firmly believe that our most valuable asset is our people, and as such, we continuously assess and enhance our framework of support. We readily implement new practices and procedures, such as the Sanctuary Model of Care, which actively promotes emotional, social, moral and physical well-being for both our staff and clients.

The opportunity

IFYS has an exciting opportunity for an Executive Assistant to join the team, supporting the Executive Manager – Service Delivery. The Executive Assistant will provide administrative support of a complex nature, including preparing reports, drafting correspondence, proofing document submissions and monitoring the Executive’s inbox.

The position works across a varied portfolio which includes child protection services, disability services, homelessness and housing, and family services across Queensland.

What's on offer?

• Permanent full-time employment
• Work based from the Maroochydore and Birtinya IFYS offices
• Salary starting $85,100 per annum + superannuation (Level 4 SCHADS)
• Not-for-profit salary packaging options to increase take home pay (package up to $15,900 per FBT year)
• Ability to work from home when business needs allow (after the initial training period)
• Laptop and work phone provided
• Occasional travel required, kilometres reimbursed
• Career and professional development opportunities
• Positive and supportive work environment
• Free access to the CALM Premium App + Flight Centre personal travel discounts
• Access to the Employee Assistance Program (EAP)
  
  

Key Objectives

• Support the development of communication strategies, including preparing presentations, reports and internal staff communication
• Assist in the drafting of written and verbal correspondence (for example, emails, speeches, letters, etc.)
• Prepare, edit, and proof documentation, such as board-level submissions, internal proposals and tenders and funding submissions
• Undertake coordination of meetings, appointments, events, diary management, travel arrangements and assisting with the management of internal processes
• Organise and prepare for meetings by preparing agendas, organising required paperwork and recording minutes
• Monitor and manage the Executive Manager’s email inboxes, ensuring timely responses and where appropriate, undertake any necessary action
• Manage financial administration, including credit card reconciliation, invoice preparation, and budget tracking
• Collect, maintain, and analyse records and data to support compliance, reporting, and auditing requirements
  
  

Key Requirements

• Demonstrated experience in Executive Assistant role or similar
• Experience working within the Human Services, Government and/or Not for Profit sectors will be highly advantageous
• Intermediate to advanced skill level with the Microsoft Office Suite, particularly Word, Excel and PowerPoint required
• A high level of confidentiality, integrity and awareness of sensitive information
• Strong communication, interpersonal and public relations skills to enable professional interaction with a diverse range of stakeholders
• Exceptional attention to detail and accuracy
• Advanced time management skills with an exceptional ability to prioritise a diverse workload
  
  

Must Hold Or Be Willing To Obtain If Successful

• Valid Queensland Driver's License with no restrictions, and own reliable transport
• Queensland Working with Children Check (Paid Blue Card)
• Licensed Care Service Suitability Check (LCS2)
• National Criminal History Check (a new check will be conducted through IFYS systems)
  
  

Other Requirements

If progressed after interview stage, you will be requested to provide the details of your two most recent and relevant line managers to provide reference checks (this must include your current employer).

Application and assessment process

When submitting your application, please include your current CV and a cover letter outlining your suitability for the role. Shortlisted candidates will be asked to participate in Psychometric and Cognitive assessments.

If you would like further information on this role, please call 07 5438 3000 to speak to Zoe in the Recruitment team or email recruitment@ifys.com.au

Applications Closing

Tuesday 11th March, 2025.