Electorate Officer - Grade 2 (Annabelle Cleeland)

Description:

Electorate Officer (Grade 2)
Annabelle Cleeland, Member for Euroa
Location: Benalla Electorate OfficeAbout the Role
We are seeking a highly organised and proactive Electorate Officer to support the Member for Euroa in delivering excellent constituent service, managing office operations, and engaging with the community.
This role requires exceptional organisational skills, strong interpersonal abilities, and the capacity to handle a diverse range of responsibilities in a fast-paced environment.
Key responsibilities will include:
Constituent Services & Community Engagement
* Provide high-level support to constituents by addressing inquiries, resolving concerns, and liaising with government departments and agencies.
* Assist in drafting correspondence, petitions, and briefing notes on behalf of the Member.
* Develop and maintain a strong network of local contacts to support the Member's advocacy efforts.
* Plan and oversee the operation of public events, community functions, and meetings.
* Take a proactive role in representing the Member on local issues.
Office & Parliamentary Support
* Manage the Member's diary, appointments, and scheduling.
* Oversee office administration, ensuring efficient operations, compliance with policies, and financial accountability.
* Perform accounts payable activities within delegation.
* Develop and maintain databases, records, and reporting systems.
* Ensure security protocols and workplace health and safety procedures are adhered to.
* Research and prepare briefing documents, reports, and speeches.
* Draft questions and submissions for parliamentary proceedings as required.
Stakeholder & Media Liaison
* Maintain effective communication with government departments, local councils, and key stakeholders.
* Monitor media coverage and provide reports on trends and issues affecting the electorate.
* Collaborate with community organizations, businesses, and advocacy groups to support policy initiatives.
Under Section 30 of the Parliamentary Administration Act 2005 Electorate Officers must not perform any party specific activities. Party specific activity means any activity for the dominant purpose of directing how a person should vote at an election, by promoting or opposing the election of any candidate at the election; or a registered political party; or an elected member.
For more information about the role, please see attached position description.About you
Key attributes of responsiveness, effectiveness and accountability are precisely the values and behaviours the successful applicant will need to succeed.
We are seeking an applicant with:
* Proven experience in administrative or constituent service roles, ideally in government, community, or customer-facing environments.
* Strong organisational and time-management skills with the ability to handle multiple priorities.
* Excellent written and verbal communication skills with attention to detail.
* Ability to work independently and collaboratively in a team environment.
* Discretion, integrity, and professionalism in handling sensitive matters.
* Understanding of government processes, policy, and parliamentary procedures (preferred but not essential).
Job Type and Salary
Electorate Officer salaries are set out in the Electorate Officers (Victoria) Single Enterprise Agreement 2021.
This is an ongoing, part-time role, structured as either three days or four days per week, making it ideal for a candidate looking for flexibility while maintaining a rewarding and impactful position in the community. A six-month probationary period will apply.
Grade 2: $83,469 per annum (pro rata) plus 11.5% employer superannuation. Pre-Employment Screening requirements
All appointments are subject to receipt of a satisfactory National Name (Police) Check and Working with Children Check. Successful candidates who do not currently hold a Working with Children Check will be required to obtain a check within 3 months of commencement of employment.
As part of the selection process, you may be asked to complete an online competency or skills assessment.Why join us?
We understand that your health and wellbeing are integral to your success and have a range of benefits to ensure your physical and mental health are supported. These include access to health and wellbeing initiatives.
Your professional development is important to us. That's why we have a dedicated learning and development framework, along with development programs and targeted in-house training to support your professional growth. How to apply
Using the "Apply Now" button, please include your resume and a brief cover letter broadly outlining your experience and how it directly relates to the position. You are not required to provide a response to each individual key selection criteria.Accessibility
If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament's Recruitment Team via email recruitment@parliament.vic.gov.au or on (03) 03 8682 2842. Privacy Collection Notice
Parliament of Victoria is committed to protecting your privacy. We handle personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act) and other relevant legislation.
This privacy collection notice applies to our recruitment activities. It explains what information is collected when you apply for employment with a parliamentary department. It may be updated from time to time.
While Members of Parliament are prohibited from determining that an Electorate Officer can or must perform work that is party specific, Members typically nominate Electorate Officer whose political beliefs are closely aligned with their own. Section 27 of the Equal Opportunity Act 2010 states that an employer may discriminate on the basis of political belief or activity in the offering of employment to an Electorate Officer.
The Department of Parliamentary Services supports all Members of Parliament in the recruitment and selection process of Electorate Officers. You will receive communications throughout the process from the Department.