Description:
Are you passionate about making a difference in your community? The Greenbank State School P&C Association (P&C) is on the lookout for a vibrant and organized Administration Manager to help us reach new heights!
Join our dynamic team and be at the heart of our mission to create the best possible environment for Greenbank State School’s students. You'll be engaging with staff, volunteers, and parents, while also building strong connections within the wider school community. This role is perfect for someone with a knack for business and a love for community involvement.
As our Administration Manager, you'll be the go-to person for supporting the P&C’s business units. Your independent advice and guidance will be crucial in ensuring everything runs smoothly. From the bustling Tuckshop to the essential Uniform Shop, and over at fun-filled Gumnut House (OSHC), you'll be a key player in our success story.
If you're ready to bring your skills and enthusiasm to a rewarding role, we’d love to hear from you! Let’s work together to make a lasting impact at Greenbank State School.
Location: Greenbank State Primary School, 24-36 Goodna Road, Greenbank QLD 4124
Relevant Award: Parents’ and Citizens’ Associations Award – State 2016 ( Award )
Nature of position: Part-Time, Contract - 2 years
Hourly rate of pay: $31.59 per hour, in accordance with Level 5 under the Clerical and Administrative Stream of the Award
Ordinary working days/hours: Monday to Friday 9am – 3pm, during ‘term-time’ (negotiated days in school holiday time)
Your duties and required skills as Administration Manager will include but will not be limited to the following:
Key Result Areas
- Working with our accountant and being responsible for a full range of bookkeeping support covering automated processing, AR, AP, payroll, BAS, superannuation, business operations reporting, audit preparation and advisory when required;
- Maintaining records of financial transactions by establishing accounts, posting transactions and ensuring that legal requirements are met;
- Planning and selecting appropriate equipment, services, techniques and work organisation for self and others;
- Performing specialised or non-routine clerical and office duties with either limited or no supervision;
- Providing assistance, guidance and training to P&C Executive members;
- Providing detailed advice and information on the organisation’s products and services;
- Responding to client/public/supplier problems within own functional area utilising a high degree of interpersonal skills;
- Ensuring all P&C policies and procedures are up to date;
- Maintaining Volunteer and Blue Card Registers and updating as necessary;
- Issuing and receiving standard forms, emails and telephone calls;
- Relaying internal information and updating calendars for specific individuals, groups or purposes;
- Completing data entry; and
- Attending P&C meetings at least once a month to present a correspondence report.
Other Areas
- Liaising with internal and external stakeholders to maintain relationships;
- Providing support and assistance as required across other all areas of the P&C’s business units including projects, fundraising events and meetings;
- Preparing rosters and breaks and attracting volunteers when required;
- Completing/assisting in stock orders and maintaining stock levels of business units when required;
- Assisting with the planning and organisation of P&C events and initiatives, including through liaising with vendors, suppliers, volunteers, staff, etc.;
- Assisting with facilitating community engagement for P&C events and initiatives, including through promotion/marketing of P&C events and initiatives;
- Assisting with sourcing donations and/or sponsorships for P&C events and initiatives; and
- Assisting the P&C Executive and committee with operational tasks, as directed.
- Experience with Tanda desirable
To be successful in this role you will possess:
- A current Blue Card and an ability to work around children;
- Relevant qualifications and/or experience relating to the position;
- Internet and PC proficiency with advanced skills Excel, Word and Outlook;
- Basic accounting knowledge (experience with in MYOB highly sort)
- An ability to produce work with a high level of accuracy;
- A high level of keyboard skills;
- Effective communication skills, including the ability to effectively communicate requests and instructions to individuals and groups;
- A commitment to, and enthusiasm for, client service and delivery;
- Flexibility and adaptability to manage changing work requirements and varying volumes of work;
- An ability to work co-operatively and effectively within the P&C team and the organisation;
- An ability to manage multiple tasks simultaneously, solve problems, manage, and meet deadlines and maintain a high quality of work; and
- A personal presentation that reflects a professional image and the values of the organisation.
If you hold these skills and are looking for a rewarding role within a great school, please send your CV/Resume, as well as a cover letter addressing why you would be suitable for the role to by 28th February 2025