Contract Administrator (D&C Fitout)

Description:

A premier D&C Commercial fit-out firm, renowned for its rapid delivery of interior fit-out and refurbishment projects throughout Sydney, is actively seeking an experienced Contract Administrator.
This organization is dedicated to providing high-quality outcomes for building owners and asset managers and is eager to expand its capabilities to support ongoing growth and excellence.
Benefits
- 2 days work from home per week
- Access to entertainment and lifestyle discounts.
- Trade discounts.
- Regularly scheduled quarterly team events.
- An employee recognition scheme—Employee of the Month.
- Office amenities include drinks, a snack bar, and entertainment.
- An advantageous employee referral and bonus scheme.
- Birthday leave provisions.
- Personalized development plans and targeted industry training.
- An impressive 90% rate of repeat business, demonstrating robust and enduring client relationships.
The Role
The Contract Administrator will play an essential role in supporting the Project Manager to ensure the successful delivery of projects. Responsibilities include:
- Managing programming, delivery, and scheduling of projects.
- Overseeing trade letting, including the scrutiny of subcontractor agreements and work orders.
- Providing support to subcontractors through the preparation of necessary project documentation and invoicing.
- Comprehensive financial oversight, including managing project pre-starts, cost control, and the processing of invoices.
- Developing PCG reports and managing statutory approvals.
- Identifying and mitigating risks associated with subcontractors.
- Preparing and submitting WHS documentation and site induction documents.
- Managing project documentation through Procore.
- Conducting reviews and providing internal sign-offs for architectural designs, shop drawings, and engineering documents.
- Liaising with internal and external stakeholders to ensure seamless project delivery.
- Upholding quality assurance, managing defect resolutions, negotiating with contractors, and overseeing the project close-out process.
About You
- Minimum of 3 years' local experience in commercial fit-out in a D&C environment.
- Advanced proficiency in Procore.
- Committed to delivering exceptional customer service across all communication platforms—written, telephonic, and face-to-face.
- Excellent attention to detail and superior written communication skills.
- Capable of achieving objectives effectively within set timeframes and executing duties in an efficient and timely manner.
- Willing to assist and support team members as needed.
Application Process
Please submit your applications via the provided link. For additional information, please contact Shane O'Brien at 0406 639 008 or via email at shane.obrien@kappaexecutive.com.
Kappa Executive Search is a boutique search firm based in Sydney, specialising in the Construction, Engineering, and Design sectors. We pride ourselves on our engagement with high-calibre candidates and leading consultancies throughout Australia.