Officer Administration And Project Support - Open Space Maintenance

Description:

• Competitive annual salary commencing at $79,699, plus up to 13% superannuation
• Great range of additional benefits, including health & wellness programs, salary sacrifice options, salary packaging arrangements and a fortnightly RDO.

About the Region

Gympie is at the heart of a rapidly expanding region which stretches from rural valleys in our western reaches to the Cooloola Coast. Bordering Noosa and Fraser Coast Local Government areas, we are uniquely positioned to grow whilst still retaining our country charm. Our borders with North and South Burnett, and the Somerset Local Government areas link with our rural lifestyle, where you can enjoy our picturesque smaller townships, or our abundant local history. Our local festivals such as the Gympie Music Muster are renowned both nationally and internationally.

For someone seeking a high quality of life, with pristine natural areas and spectacular beaches, all within reach of Noosa, the Sunshine Coast and Brisbane, we are offering this unique opportunity.

Remuneration: A nnual salary commencin g at $79,699, plus up to 13% superannuation

Closing Date : Sunday 9th March 2025 at 11.00pm AEST

No late applications will be accepted. Only applications received via Council's online application system will be considered. Unsolicited applications from agencies will not be considered.
Role Overview

Gympie Regional Council has an exciting opportunity for an experienced administrator to work within our Open Space Maintenace Team offering administration support. This opportunity is a fulltime fixed term position for approx. 12 months.

This position supports Council’s direction by undertaking a range of tasks including provide accurate and efficient administration, project management support and technical support to the Open Space Maintenance Team.

To provide high quality customer service both internal and external as an integral part of the delivery of the Open Space Maintenance program. Be the main contact for any ‘Park Bookings’ for the community for park use or events. Provide support to deliver community engagement processes associated with the delivery of projects. Manage all Open Space customer requests

Essential Knowledge & Skills:

• Demonstrated experience in providing administrative and project support, including a strong understanding of the workflow / processes associated with the delivery of projects, including stakeholder engagement, procurement and record keeping.
• Demonstrated ability to manage time effectively and organise workloads to meet deadlines associated with supporting the delivery of an endorsed program of work.
• Demonstrated interpersonal, oral and written communication skills. Ability to be tactful and confidential when dealing with matters of a sensitive nature.
• Demonstrated ability to work effectively as part of a multidisciplinary team, as well as the skill to work autonomously as required.
• Well-developed written and oral communication skills to facilitate effective information sharing, community engagement processes and associated written documentation.
• Sound understanding of records management requirements and land information systems.
• Queensland ‘C’ Class driver’s licence or above that is current and maintained.

Essential Requirements:

• Deliver timely and accurate administration functions to meet the business needs of the Open Space Maintenance Team. This includes word processing, data entry, correspondence and record keeping.
• Provide effective, efficient, responsive and positive customer service for the team. Manage all Open Space customer requests.
• Be the Council contact for ‘Park Bookings’ from community groups, events or sporting organisations wishing to book a Park for a specific community event or sport use. Be the liaison to ensure all Council requirements are met and the customer receives the information required.
• Update “Parks Booking’ register and alert parks maintenance teams and other appropriate sections of Council of upcoming bookings
• Develop and maintain positive relationships with internal and external customers through friendly, can-do communications and effective stakeholder engagement.
• Produce and process purchase orders, invoicing, financial information, correspondence and reports associated with the Open Space Program.
• Provide administrative support for the Coordinator Open Space Maintenance to produce reports, presentations and information required by Council or Manager.
• Provide any updates to ensure all teams devices are accurately recording information.
• Support and promote a positive and cooperative team environment, which fosters creative problem solving. Be the front desk face for the Open Space Section.
• Lead process improvement projects and champion systems improvements for the team.

Who to Contact

For information regarding the requirements of this role, please contact Council's Coordinator Open Space Maintenance, Rick Johnston on 07-5481 0815 or email rick. johnston@gympie.qld.gov.au

For assistance lodging your application using Council's online system, please contact Council's Officer Recruitment, Sue Rossi on 07-5481 0971 or email sue.rossi@gympie.qld.gov.au

What we offer?

• Nine-day fortnight
• Access to employee health and well-being programs
• Fitness Passport: work out at over 25 local gyms for you and your family at a subsidised rate
• Long service leave after seven years
• Generous superannuation scheme of up to 13 per cent
• Access to salary sacrificing and salary packaging arrangements
• Employee assistance program offering free confidential counselling services for employees and their families.

Our Values

• Accountability
• Communication
• Customer Service Focused
• Integrity
• Teamwork and Collaboration

You will be assessed on your understanding of these values and how you have applied values such as these in your previous employment.

Our Process

Successful applicants will be required to undertake various checks such as skills, qualifications, reference, medical and national police.

Keen to apply? - Simply follow the instructions below:
1) Download and review the above
2) Complete the information below as requested using your personal email.
3) Click 'APPLY'
4) Attach your resume, covering letter and a single document containing copies of your qualifications, licences or tickets as applicable.
5) Click 'NEXT' and 'CONFIRM'

Please note before continuing: It is advisable that you prepare your responses in a separate word or text document, saving your work as you go and that you then copy and paste this prepared information in the form before completing the application process. Please keep your responses to a maximum 300 words for each question.

Applications close on Sunday 9th March 2025 at 11.00pm AEST. No late applications will be accepted. Only applications received via Council's online application system will be considered.

Gympie Regional Council is proud to be an Equal Opportunity Employer and our people represent the community which we service. We invite all suitably qualified applicants to apply, including First Nations People, and people from diverse social, cultural and gender backgrounds.