Administrative Assistant, Corporate

Description:

The Opportunity

We have an exciting opportunity for an Administrative Assistant within our Sydney Corporate practice group working full-time, Monday to Friday on an initial 18-month contract.

Our Administrative Assistants work closely with Legal Assistants to provide administrative support to legal and business services staff within our firm.

Your day will involve:

• Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work
• Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer
• Providing ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and any other administrative duties
• Preparing files for archiving and manage return and retrieval of files following firm guidelines.

Skills & experience:

This role will suit someone who is looking to commence their professional services career within a global top-tier environment.

To be successful as an Administrative Assistant you will be a meticulous individual who enjoys working collaboratively. You will also have:

• 0-12 months administrative experience
• Impeccable attention to detail
• Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint)
• Previous customer service experience
• Demonstrated enthusiasm and proactivity in the workplace
• Strong time management and organisational skills; ability to prioritise your time across several busy matters
• Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

What we offer:

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you will have it and we will empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance. To view our benefits in Australia, please click here or paste the following link into your browser - https://marketing.hsf.com/20/29354/landing-pages/herbert-smith-freehills-benefits-brochure.pdf

Applications:

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We are a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

We believe in connecting with talented individuals directly. If you are interested in joining us, please submit your CV by clicking on the 'Apply' button.

This Administrative Assistant vacancy is managed directly by Herbert Smith Freehills Recruitment team and is not listed with any recruitment agency.

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Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.