Executive Assistant

Description:

About the Department
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. The department supports a culture of leadership, learning and renewal in all workplaces with opportunities for career development and advancement. Further information about the department is available at: www.vic.gov.au/education
About the Division
The Department of Education is the Victorian Regulatory Authority for early childhood education and care (ECEC) services under delegation from the Secretary. The Quality Assessment and Regulation Division (QARD) in the department regulates and quality assesses Victorian ECEC services. It drives the delivery of high-quality services and ensures the safety, health and wellbeing of Victorian children attending those services.
QARD regulates approximately 4,900 services including family day care, outside school hours care, long day care and kindergarten programs, as required by the Education and Care Services National Law 2010 (National Law). QARD also regulates around 180 services operating under the Victorian Children's Services Act 1996 (Children's Services Act); these include occasional care and limited hours services.
QARD is responsible for:
* approving providers and services as required by the National Law and Children's Services Act
* monitoring service compliance and conducting investigations in response to notifications and complaints
* assessment and rating of family day care, outside school hours care, long day care and kindergarten programs against the National Quality Standard for Early Childhood Education and School Age Care
* supporting legislative policy development.
QARD is also the integrated sector regulator of the Child Safe Standards for all early childhood services in Victoria. Further information about QARD is available at: www.vic.gov.au/role-quality-assessment-and-regulation-division
About the Role
An exciting opportunity exists for a highly organised and detail focused individual to directly support the Executive Director of the QARD. in the Department of Education the Victorian Regulatory Authority for early childhood education and care services. The successful candidate will have demonstrated experience working in a high-level confidential, secretarial and executive support role undertaking key functions including time, diary and email management and undertaking project support tasks as required. The candidate will also have demonstrated experience in effective time management, prioritising tasks and calendar meetings efficiently and responsively. Strong interpersonal and communication skills are essential.
This is a full time, fixed term position at the VPS3 level based in Melbourne.
For further details about the position, including key duties, refer to the position description attached to this advertisement.
Attributes
To be successful in this role, you will have:
* strong planning and organising skills, including the ability to use systems and processes to manage work priorities and meet timelines
* strong critical thinking and problem-solving skills, including experience with data entry and management, and an ability to identify and implement process improvements
* strong interpersonal skills and the ability to engage with a range of internal and external stakeholders
* the ability to communicate clearly, accurately and professionally, both verbally and in writing
* demonstrated strong general administrative skills, advanced computer skills and the ability to follow business rules and guidelines
* a proven ability to work collaboratively with others, including as part of a team
Desirable Qualifications and Experience
Desirable: Previous experience in an executive assistant or similar administrative role.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Kirsty McIntyre, Senior Program Advisor via (03) 03 7008 8258 or kirsty.mcintyre@education.vic.gov.au
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 03/04/2025.