Description:
Administration Assistant GreenConnect Project
We are seeking a self-motivated and highly organised Part Time Administrative Assistant to support the partners of our project. This role requires a proactive individual with strong administrative skills, the ability to work independently in a remote environment , and a keen eye for detail. Reporting to the Project Manager, this role will support the effective coordination and delivery of project activities, ensuring smooth operations and collaboration between consortium partners, steering group members, and participants.
About us
The GreenConnect Dementia Respite Project is an innovative, three-year, not-for-profit initiative aimed at enhancing the quality of life for individuals with dementia and their carers in the Loddon-Mallee region. By offering nature-based activities, experiences, and accommodation within dementia-inclusive environments, the project provides a refreshing alternative to traditional respite care.
Key Responsibilities
- Assist in the development of reports, presentations, and proposals, ensuring high-quality output.
- Oversee day-to-day administrative tasks, including coordinating and maintain project documentation, including agendas, minutes and database.
- Coordinate and manage logistics for internal and external meetings, workshops, and networking events.
- Provide high-level administrative support to the Project Manager and project team.
- Build and maintain relationships with consortium partners, steering group members, and project participants.
- Manage and update activity, contact, and participant databases to support program operations.
- Assist in planning and coordinating events, meetings, and project-related activities.
- Contribute to project improvement through feedback and innovative ideas.
- Ensure compliance with relevant legislative requirements and standards in all administrative activities.
- Support a collaborative and respectful team culture aligned with person-centred care principles.
Key Selection Criteria
Essential:
- Minimum 2 years of experience in administration and client services.
- Empathy and respect in stakeholder relations, particularly with carers and persons with dementia.
- Strong attention to detail and ability to manage multiple priorities.
- Proficiency in MS Office and SharePoint, with effective database management skills.
- Strong interpersonal, communication, and time management skills.
- Understanding of aged care services in Victoria.
- Ability to work independently and collaboratively within a team.
- Current Victorian driver’s license and National Police clearance
- Confidentiality & Professionalism: Handle sensitive information with the utmost discretion.
Desirable:
- Experience in a non-profit or community-focused organisation.
- Familiarity with rural or regional service delivery challenges.
- Innovative approach to problem-solving and process improvement.
For further details or to obtain a copy of the position description please contact Project Manager Catherine Hyett by phoning 0421 121 724.
Applications close COB 28 March 2025.