Description:
About the role:
- The Executive Assistant will play a key role in supporting the Executive Director, System Design and Planning, and provides a pivotal point of contact for key stakeholders. The Executive Assistant will provide high-level administrative and executive management support, with particular attention to confidentiality and sensitivity.
- The Executive Assistant will also provide broad coordination support across the branch, including supporting colleagues and teams within the branch with processes, procedures and business functions.
- The role requires the ability to operate in a complex and dynamic environment. Attention to detail and teamwork underpin success in this role, as well as a demonstrated ability to communicate sensitively and effectively.
About us:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.
We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.
About you:
Are you:
- Highly organised and able to work under pressure, with excellent attention to detail?
- Experienced in providing high level executive support?
- A team player who collaborates and communicates easily with others?
Accountabilites:
- Identify processes, tasks and resources required to achieve a goal; identify more and less critical activities and operates accordingly, reviewing and adjusting as required; develop and implement systems and procedures to guide work and track progress; recognise barriers and find effective ways to deal with them.
- Use formal and informal influencing relationships and decision making processes; appreciates the responsibilities, legal obligations and limits that apply to an organisation; actively seeks to understand the priorities and interests of various groups and key individuals.
- Invite feedback on own behaviour and impact; use new knowledge or information about self to build a broader understanding of own behaviour and the impact it has on others; understand strong emotional reactions and seeks ways to more effectively manage them.
Qualifications / Specialist Expertise
- Knowledge of and experience in DH administrative processes, procedures and systems.
- Experience in using the Department's Our Briefings System, TRIM document management system and Share Point is desirable.
What we offer:
- The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
- A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.
How to apply:
Applications should include a resume and a cover letter. Click the `Apply' button to view further information about the role including key contact details and the advertisement closing date.
We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at inclusion@health.vic.gov.au. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.
Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with our Privacy Policy.
The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for employees who apply through the Jobs Skills Exchange (JSE) jobs board platform. As such, these employees are strongly encouraged to submit their application through the JSE.