Description:
- Great opportunity to join Youth Justice on an ongoing basis in Melbourne.
- Provide high level, confidential secretarial and administrative support across two senior executive offices.
- VPS Grade 5 role: $109,730 - $132,764 per year plus superannuation.
The Opportunity
The Deputy Secretary and Commissioner for Youth Justice are supported by a shared team consisting of two Strategic Advisers, a Senior Executive Assistant and a Senior Program Officer. As the Senior Executive Assistant, you will lead the provision of high-quality executive and secretarial support services across the Deputy Secretary and Commissioner offices. This will include diary and meeting management, stakeholder liaison, email and travel arrangements, as well as the reviewing of incoming briefs and correspondence, amending briefs and liaising with business areas as required.
The Senior Executive Assistant plays a key role in supporting the Deputy Secretary and Commissioner, working collaboratively with the team. The role requires the ability to operate in a complex and dynamic environment. Attention to detail and teamwork underpin success in this role, as well as a demonstrated ability to communicate sensitively and effectively.
To be successful in this role you will have:
- experience providing executive support and assistance to senior executives within a large, complex organisation.
- experience creating, implementing and managing administrative processes, and initiating process change as required.
- experience working with limited supervision in a sensitive, high-pressure, fast-paced environment, effectively liaising with senior staff and stakeholders on confidential and/or sensitive matters.
You will be required to obtain a Working with Children Check, which you will need to maintain for the period of employment.
To learn more about the type of skills you will need to thrive in this role, please read the position description.
What's in it for you?
You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work to the vision of a safe, just, innovative and thriving Victoria.
There are many advantages in working for the department, including:
- Job stability – position as a member of the Victorian Public Service (VPS).
- A fair salary – enjoy great work conditions and salary sacrificing options.
- Transparent performance framework – approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
- Generous leave entitlements – provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
- Employee Assistance Program support – you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.
If you have any queries, please contact Tina Gee on 0409 175 528 or tina.gee@justice.vic.gov.au .
Applicants are welcome to utilise support from the Aboriginal Workforce Unit throughout the recruitment process. Aboriginal candidates are encouraged to contact Aboriginalworkforce@justice.vic.gov.au if they would like cultural support and guidance through the application process.'
We want to make sure all Victorians feel represented by the department's work. One of the ways we do this is by recruiting a diverse workforce – we welcome people of any gender, age, religion, sexual orientation, disability and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector.
We're proud of our individual differences. We're proud of the many languages we speak and the stories we can share with each other. We hope you will share your story too.
Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.
The Department of Justice and Community Safety is continually working towards increasing our Aboriginal and Torres Strait Islander (Aboriginal) workforce. The Aboriginal Employment Team aims to attract, recruit and retain Aboriginal staff across all our roles. This support includes a culturally appropriate attraction and recruitment process. To learn more, email aboriginal.employment@justice.vic.gov.au
If this sounds like a compelling job that you believe your skills would be a great match for, please APPLY NOW. Applications close 11.59pm, 30 March 2025.
How to apply
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
F OR INTERNAL VPS EMPLOYEES:
In accordance with the Jobs and Skills Exchange Recruitment Policy, only Victorian Public Service employees are eligible to apply for this position. People on labour hire contracts, such as agency staff and external contractors, are not eligible to apply.
For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.