Description:
Administration Officer
- Work within the Medicine Program to support students and academics
- Provide seamless delivery of client services and administrative support
- Full-time, 1 year fixed term role based in Hobart
About the opportunity
The Administration Officer is an integral part of the School of Medicine Administration Team and will work under the general direction of the Team Leader, Medicine Program in the Tasmanian School of Medicine. The key purpose of the position is to provide high level administrative support for the School in the delivery of all programs as required.
As an integral part of the School of Medicine, and in collaboration with Program Delivery and Assessment staff, you will provide a wide range of administrative support tasks including reception duties, assisting with timetabling and student placements, supporting examinations and assessments and providing general administrative services. The position will be responsible for creating effective relationships and working with internal and external health stakeholders to ensure seamless delivery of the Medicine program.
What you’ll do:
- Complete a broad range of administrative duties to assist in the delivery of programs within the Tasmanian School of Medicine. This may include clinical rotations, timetabling, student data base management, supporting assessment and professional experience placements.
- Effectively communicate progress of projects and tasks to relevant key members of staff.
- Use and access systems within the University, in accordance with the UTAS and College of Health and Medicine guidelines. Consult with and provide accurate advice to academic staff and students on course-related information, university policies and procedures, either face to face or through written correspondence.
- Participate in relevant committees and working parties as directed by the Team Leader
- Apply a Lean methodology to your work, identifying and implementing continuous improvement.
What we’re looking for:
- Demonstrated administrative skills including good organisation and prioritisation skills, together with the ability to perform tasks with accuracy and attention to detail and with minimal supervision.
- Demonstrated interpersonal and negotiation skills with the ability to interact and communicate effectively and professionally with members of the public, professional bodies, and stakeholders at all levels.
- High level organisation skills, with the ability to meet deadlines while ensuring attention to detail, work under pressure, and prioritise tasks in a complex organisation.
- Strong skills in a range of software applications, including word-processing, spreadsheet, database, presentation software, email and the internet as a resource.
- Excellent customer service with experience in focusing on and understanding client needs.
- Well-developed oral and written communication skills including the ability to draft correspondence and prepare minutes and reports.
- Ability to be flexible and adaptable to cope with changing work methods and working environment.
Salary details
Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $88,479 comprising base salary within the range of $71,387 to $75,623 plus 17% superannuation.
How to Apply
- This vacancy is being advertised internally only in the first instance to current staff.
- In submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
- To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success criteria.
- For further information about this position, please contact Michelle Horder, Team Leader – Medicine on michelle.horder@utas.edu.au or 0437 432 008.
- Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
- Please refer to the attached Position Description Below for full details.
Position Description - 500948 - Administration Officer.pdf
Applications close Tuesday, 01 April 2025, 11.55pm
To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.