Administration Officer

Description:

Job description
Agency Department of the Chief Minister and Work unit Office of the Commissioner for Public
Cabinet Employment - Employee Relations
Job title Administration Officer Designation Administrative Officer 4
Job type Full time Duration Fixed from 06/05/2025 to 03/06/2026
Salary $75,091 - $85,611 Location Darwin
Position number 15460 RTF 319401 Closing 10/04/2025
Contact officer Megan Townsend, Principal Advisor on 08 8999 4136
About the agency www.ocpe.nt.gov.au
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=319401
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide high level administrative support to the Senior Director and Employee Relations team; and undertake general
research, prepare written correspondence relating to policy and legislative advice to client agencies and members of the
public on employment related matters.
Context statement
The Office of the Commissioner for Public Employment is a central agency within the NTPS with sector wide responsibility
for developing the NTPS employment framework and delivering industrial relations services.
Key duties and responsibilities
1. Act as a central triage point and manage the workflow of the division efficiently to ensure timely responses and systems
and processes are functioning appropriately.
2. Provide administrative support and advice to staff in the unit regarding timelines, protocols, document content and
presentation and operation issues and assist in the coordination and review of briefs, allocation of requests and
correspondence, including policy and briefing papers, cabinet submissions, letters and emails.
3. Undertake research, prepare routine correspondence and provision of less complex advice as required.
4. Develop and maintain effective working relationships with other OCPE work units and NTG government agencies to
ensure clear exchange of information, cooperative preparation of documents and timely responses to requests.
5. Coordinate diaries, arrangements for meetings, workshops and training sessions held internally and/or externally,
including organising travel arrangements and preparation of briefing packages.
6. Manage a range of procurement functions including purchasing, liaising with suppliers, organising payment, processing
credit card transactions and reconciliations.
Selection criteria
Essential
1. Sound organisational skills with a high degree of accuracy and attention to detail and demonstrated experience providing
high quality administrative support including managing diaries, emails and organising travel.
2. High level of interpersonal and written and oral communication skills, with ability to liaise positively and effectively with
clients from diverse culture at all levels, to act with tact and diplomacy and maintain confidentiality.
3. Self-motivated, adaptable, and ability to work well both within a team and independently to deliver timely and quality
outcomes with demonstrated ability to prioritise workload, meet deadlines.
4. Understanding of government processes and systems, including general finance and procurement processes or the ability
to quickly acquire.
5. High level skills in the use of information technology such as Microsoft Word, Excel, Outlook, records management and
mainframe systems or similar systems.
Desirable
1. Certificate III in Business, Diploma in Human Resources, or similar qualification.
Further information
Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees. CF
4 outlines the capabilities that apply to this vacancy. The CF is available here.