Description:
Jaymel Airconditioning are looking for a detail-oriented and organised Accounts Administrator to join our team in a full-time capacity. This role combines key responsibilities across invoicing, accounts payable, payroll support, procurement, and general administration to ensure smooth day-to-day operations.
The ideal candidate will have experience in administrative support, accounts processing, and working with job management software such as Simpro. Strong attention to detail, excellent communication skills, and the ability to follow up on outstanding tasks are essential. Experience in Simpro is a great advantage.
School Hours Considered: This role is available as a full-time position or during school hours (e.g., 9am to 2pm) for the right candidate.
Key Responsibilities:
1. Accounts Payable & Invoice Processing
- Process and reconcile supplier invoices.
- Follow up on purchase order discrepancies.
- Maintain accurate financial records in Simpro.
2. Payroll & Timesheets Support
- Ensure timesheets are accurately recorded and presented for payroll.
- Verify payroll data for accuracy before approval.
- Follow up on discrepancies and missing information.
3. Procurement & Stock Management
- Assist in purchase order entry and supplier price updates.
- Help monitor stock levels and flag low inventory.
4. Invoicing & Accounts Receivable Support
- Generate and process invoices accurately and in a timely manner.
- Ensure job details and technician notes are correctly reflected on invoices.
- Follow up on overdue invoices and outstanding payments.
5. General Administrative Support
- Maintain up-to-date supplier and customer records.
- Assist in generating reports and managing job records in Simpro.
- Support various administrative tasks to improve efficiency.
What We’re Looking For:
- Experience in accounts payable, invoicing, and administrative support.
- Familiarity with job management software (Simpro experience preferred but not essential).
- Strong organisational skills and ability to manage multiple tasks simultaneously.
- Excellent communication skills and confidence in following up with suppliers, technicians, and internal teams.
- High attention to detail and accuracy in data entry and financial reconciliation.
- Ability to work independently and proactively identify areas for improvement.
Benefits of Joining Our Team:
- Full-time stable role with opportunities for growth.
- Supportive and collaborative team environment.
- Ongoing training and development opportunities.
If you’re a motivated individual with a keen eye for detail and a passion for efficiency, we’d love to hear from you. Apply now to join our team and contribute to our success!