Description:
About State Sport Centres:
We are looking for people to join our team and play their own crucial part in the dynamic world of State Sport Centres. Our people and our venues are the heartbeat of premier multi-sport facilities in Victoria, dedicated to fostering peak performance, unlocking potential, and delivering world-class events. State Sport Centres are more than just facilities; we're the driving force behind sport and recreation enthusiasts reaching new heights. We exist to fuel passion, inspire excellence, and contribute to the well-being of the Victorian community. Join the team that transforms the sports landscape and creates a legacy of excitement, engagement, and inspiration.
About the role:
Reporting to the Senior Account Manager, the Event Administration Officer is a key player in ensuring seamless event coordination, business administration and outstanding customer service. This is a Parental Leave 12-month maximum term contract role supporting the Events and Bookings team and the overall Commercial team, this role will have direct involvement in the planning and execution of a variety of sporting events and catered functions across our premier venues. The position will also provide general business support across our team and have significant involvement with our food and beverage team in the planning of award nights and catered events. Your organisational skills and customer-focused approach will help bring a variety of events to life from planning and execution to feedback and reporting.
Your responsibilities will include:
- Provide efficient support and customer-focused service to sports partners and hirers.
- Managing venue availability, responding to enquiries, coordinating bookings, and preparing hiring agreements
- Assisting with the planning and administration of catered functions, including presentation dinners, gala events, and award nights
- Developing event documents, booking confirmations, and checklists to ensure smooth event execution
- Generating invoices, processing payments, and assisting with debtor follow-ups
- Coordinating with clients, contractors, caterers, event promoters, and state sporting associations for seamless event delivery
- Supporting junior team members and ensuring smooth collaboration within the Events and Bookings team
- Utilising VenueOps event management software to record transactions, bookings, and client interactions
Required skills and Qualifications:
- A proactive, customer-focused professional with strong administrative skills
- Excellent planning, scheduling, and organisational skills, with the ability to juggle multiple tasks under tight deadlines
- Strong communication and collaboration skills to engage with a variety of stakeholders
- Experience in managing event bookings and working with clients to ensure their expectations are met
- Tech-savvy with strong skills in booking systems, Microsoft Word, Excel, and Outlook
- Victorian Working with Children Check
Why is this a great place to work?
You will love working at the State Sports Centres. Here’s just a few reasons why:
- Great staff benefits including free parking, gym membership, discounts at SSCT food & beverage and retail outlets and complimentary court hire for casual bookings across the stadiums
- Family and friends’ discounts on gym membership
- Discounted access to holiday programs and creche for dependents
- Flexible working arrangements
- You will be surrounded by elite athletes daily and will be supporting a wide range of elite sports and world class events, as well as community sport and recreation
- You will be challenged daily and can develop yourself as a person as well as gaining valuable career skills
- We have a fantastic team of people who are great to work with
- Join us in our mission to help people to be excited about sport, engage in healthy activity and feel inspired to be their best
How to apply:
Please send through a resume and cover letter supporting your application for this exciting role with State Sport Centres. We will be reviewing applications and commencing interviews as they come in, so please don't delay in applying. For further information please contact Abigail Grant, Talent Acquisition Business Partner +61 3 9926 1358
SSCT values diversity, is an equal opportunity employer, and encourages applications from culturally and linguistically diverse backgrounds including Aboriginal and Torres Strait Islanders, and from people with disabilities. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are visitors to our venues and facilities. Successful applicants will be required to provide a current Working with Children Check before being able to commence employment.
Other details
- Job family Administration
- Job function Administration
- Pay type Salary