Administrator

Description:

• Answer and screen calls and emails for manager as and when requested.
• Keep appointment diary for Admin manager
• Compile daily security asset inspection report by obtaining security inspections and distribute to relevant role players
• Compile daily consumption report and distribute to all role players
• Collect all monthly reports from branches (HSE, Security, Fleet, Consumption)
• Data capturing of all relevant info on monthly reports
• Obtain all monthly invoices from service providers and follow up on outstanding invoices
• Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office for sign off
• After approval, submit to finance and ensure payments are processed before due dates
• Ensure monthly inspections on hygiene and safety which include cleanliness of facilities.
• Ensure monthly vehicle inspections is done by the delegated person and capture relevant information
• Process all fleet vehicle cost and keep fleet vehicle maintenance current & report updated
• Ensure all insurance claim reports are completed and submitted to management with all relevant supporting documents
• Follow-up on claims processed
• Process tracking installation requests and ensure installation certificates are received
• Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users.
• Typing of letter/emails and taking of minutes during meetings
• Attend meetings on behalf of manager when delegated to do so
• Filing of all records and keep an easily accessible filing system
• General driving duties which will include the transfer of persons and collection or delivery of goods and any other driving duties as may be required from time to time.
  
  

• Matric or higher
• Minimum 3 years experiences in similar role
• Code 8 licence a must
• Advanced MS Office advantageous
• Data capturing and reporting experience essential