Senior Executive Assistant

Description:

We are seeking a Senior Executive Assistant for Financial Services to provide high-quality, confidential administrative and executive support to the Senior Executive, teams, and committees within the Division. This role will involve liaising with senior management, business units, other government agencies, and external suppliers to ensure the efficient delivery of administrative functions. The successful candidate will play a key role in supporting senior leadership and ensuring seamless communication and coordination across various stakeholders.

Key Outcomes And Accountabilities

The aim of this role is to:

• Coordinate the daily business of the Senior Executive by regularly reviewing diary, meeting, travel demands and budgets and identifying possible issues which may impact on the strategic activities of the Senior Executive.
• Support division Directors and managers with administrative requirements as needed.
• Analyse enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the Senior Executive, including redirection of enquiries to appropriate personnel.
• Maintain confidence and protect the professional integrity of the Senior Executive by keeping organisational and personal information confidential.
• Communicate and liaise with Senior Executives from public to private organisations on a wide range of issues, respect confidentiality and maintain effective working relationships.
• Manage the flow of incoming/outgoing correspondence for the Senior Executive, prepare draft correspondence from the Senior Executive, whilst also being required at times to assist the whole of the organisation correspondence coordination or preparation of specific correspondence.
• Coordinate documentation and processes to support the Division with human resource administration, procurement administration, financial administration and reporting.
• Coordinate meetings for the Senior Executive and direct reports including attendees, organising pre-briefs where required and preparation of meeting minutes.
• Coordinate regular division meetings, including rescheduling, preparation of meeting minutes, updating documents and maintaining division corporate calendar for relevant committees.
• Provide historical reference by developing and utilising filing and retrieval systems and ensuring maintenance.
• Continually review duties and operations to ensure optimal efficiency in the role.
  
  
  

Candidate Attributes

• Demonstrated ability to provide high-level administrative support, analyse issues, establish a course of action, adopt a proactive and solution focused attitude, and work with minimum direction.
• Demonstrated ability to be flexible to change, are resilient in times of uncertainty, and the ability to assist others in the change process.
• Focused on performance by understanding expectations, set priorities and ability to self-manage and meet deadlines. Reviewed progress of activities and have the ability to resolve any problems or inform the Director of potential delays or issues which may impact others.
• Demonstrated ability to manage internal and external relationships by having sound interpersonal and negotiation skills, including a capacity to resolve issues and manage relationships with colleagues, clients and stakeholders in specific or inflexible timeframes; and the ability to manage the flow of people and business in a high-pressure environment. Ability to develop correspondence as required.
  
  
  

How To Apply

Before you submit your application please read the attached applicant information document noting in particular that QBCC cannot employ anyone who is on a visa.

Please Submit

• Your resume and include the names and contact details of two referees who have a thorough knowledge of your work performance and conduct, it is preferable to include your current and previous supervisor.
• A cover letter (maximum of two pages) telling us why you are interested in this role and how your skills, knowledge and experience complement this role. This should not be a repeat of your resume but rather your opportunity to tell us how you meet the required competencies.
  
  
  

Unsolicited resumes from recruitment agencies will not be accepted.

The position is based in Brisbane, and the successful candidate will have the option to engage in a work from home arrangement that suits the Division on a regular basis under an approved Flexible Work Arrangement.

Occupational group Administration