Description:
Infrastructure Canberra has an opportunity is available as the Executive Assistant to the Chief Operating Officer (COO). The Executive Assistant is responsible for providing high-level executive and administrative support to the COO. Working closely, with the Executive Officer, the Executive Assistant will ensure all incoming and outgoing communications are managed in a timely manner, prepare correspondence as required and manage the COO calendar including appointment bookings, meetings and preparation of travel arrangements and provide administrative support as required.What You Will Do:
- Coordinate and review communication and incoming and outgoing documentation.
- Prioritise and monitor tasks and activities for the Chief Operating Officer including research information as required, and respond in a timely manner as appropriate.
- Manage the diary and schedule including arrangement of appointments, meetings and travel as directed.
- Prepare agendas and papers required for meetings including recording, transcribing and distribution of minutes for meetings.
- Coordination of branch governance activities including weekly reporting to the Chief Operating Officer, financial administration such as credit card reconciliation and business plan reporting.
- More key responsibilities listed in the position description.
We are looking for an experienced highly motivated individual, and if this sounds like you please see the attached position description for more details on this opportunity.
We are committed to creating an inclusive environment where people with diverse thoughts, lived experience, and perspectives can thrive and contribute their unique talents to the ACTPS and ACT community. We encourage Aboriginal and Torres Strait Islander people, people with disability, people with culturally and linguistically diverse backgrounds, veterans, younger and older workers, and people with diverse genders, sexes and sexualities to apply.
Notes: A Merit Pool will be established from this selection process and will be used to fill vacancies over the next 12 months. Selection may be based on application and referee reports only. This position will be moving to a new workplace designed for activity-based working (ABW). Under ABW arrangements, officers will not have a designated workstation/desk.
How to apply : Please submit no more than a two page written response addressing why you are best suited for this position and your experience against the Professional/Technical Skills and Knowledge, Behavioural Capabilities and Compliance Requirements/Qualifications outlined in the Position Description, along with a current curriculum vitae and contact details for two referees.
Applications should be submitted via the Apply Now Button below.
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