Description:
Work Type: Permanent Full Time
Location: Emerald
Department: CEO Office
Remuneration: Stream A, Level 5-6: $92,612.73 -$104,446.40 per annum + superannuation
Are you an experienced Executive Assistant looking to make a positive contribution?
Central Highlands Regional Council has a rare and exciting opportunity for a highly motivated and proactive Executive Assistant to support the Chief Executive Officer.
This is your opportunity to establish systems and processes to ensure workflows are maintained and competing priorities are managed accordingly. The CEO will highly value your expertise and contribution to making this position your own which will enable to optimize efficiency at work.
Your expertise and your ability to plan, coordinate and adjust to changing priorities will be highly valued. Working with us, you will provide high level support to the CEO Office by:
- Coordinating appointments, meetings and requests
- Preparing confidential reports, meeting agendas and minutes
- Acting as a principal contact point for the CEO’s office
- Diary and email management
- Providing leadership and mentoring support to Executive Assistants across Council
To succeed in this position, you will need to be organised and have the ability to pivot to meet changing priorities and deadlines. The Executive Assistant will ensure the CEO is prepared and informed on all relevant matters in a timely manner. In providing this support the position exercises a high degree of communication competence, initiative, discretion and confidentiality.
In this busy role, you will support the organisation by:
- Provide a high level and full range of administrative support in a timely and accurate manner with excellent attention to detail
- Act as the principal contact point for the CEO’s Office and liaise with key stakeholders in consultation with the CEO.
- Alert the CEO to matters requiring immediate attention and manage those issues in the CEO absence.
- Ensure smooth running of the office of the CEO by addressing technical and other issues promptly.
- Provide administrative and logistical support to the CEO for travel and conferences/events.
- Work collaboratively with the Executive Assistant to the Mayor and Councillors to maintain functional coverage of the executive office.
- Preparation of reports, agendas and minutes, ensuring that documents are appropriately managed and recorded and the highest level of confidentiality is maintained at all times.
- Effectively coordinate and organise meetings and functions, including attendance, meeting room bookings, catering and the preparation and distribution of relevant documents.
- Coordinate and manage appointments, meetings and provide scheduling advice to ensure the CEO’s time is efficiently managed and prioritised and critical timelines are met.
- Manage incoming calls, emails and correspondence, proactively determining significance and managing distribution.
- Ensure that all financial processes for the CEO’s Office follow the current legislative requirements in particular Council’s procurement policies and procedures.
To be considered for this opportunity, you will need to possess:
- Minimum of Queensland C class provisional drivers licence.
- Advanced competency in the use of the Microsoft Office suite.
- Previous experience providing executive support at a senior management level, preferably in local government.
- High level of diplomacy, confidentiality and customer service skills.
- Excellent time management and organisation skills with the proven ability to assist in meeting competing deadlines.
- Demonstrated ability to develop and maintain relationships with internal and external stakeholders that enable collaborative partnerships both within and external to the organisation.
- Highly developed verbal, written and interpersonal skills across all levels of an organisation with experience in report writing, minute taking and the ability to draft various forms of documents and correspondence, and concisely summarise information.
- Ability to demonstrate flexibility in approach to work and workloads.
If this sounds like you, apply now!
Applications close: 5pm, Tuesday 6th May 2025