Project Officer

Description:

An exciting opportunity to join our team and play an important role in the Victorian Academy of Teaching and Leadership (Academy).
At the Academy, we are passionate about meaningful and exciting work that has an impact on education and student outcomes. Our shared purpose is to create and offer evidence-informed professional learning programs, events and initiatives designed to take Victoria's highly skilled teachers and school leaders from great to exceptional and advance the quality and status of teaching and school leadership.
We care about the quality of our work, demonstrate collective responsibility for continuous improvement and support each other to do the very best we can every day to achieve our goals.
The Academy is a learning organisation that provides opportunities for employees to grow. We have a positive culture that we are building together, where people feel supported, valued and heard.
About the Division
The Regional Division operates seven Regional Centres (i.e., Bairnsdale, Ballarat, Bendigo, Geelong, Mildura, Moe, and Shepparton) to lead localised engagement and professional learning delivery, including across school sectors. It includes a local team in each location who knows the local school community and facilitates their engagement in professional learning.
The Division hosts statewide professional learning managed through the Leadership and Teaching Excellence Divisions. It works closely with the Academy Services Division for optimal participant support and customer service. It works closely with the Business Services Division for efficient learning space and technology management.
About the Role
The Mildura Regional Centre leads localised delivery of cross-sectoral teaching and school leadership professional learning in the Mallee areas. The Mildura Regional Centre understands the local school community and support facilitation of engagement in professional learning.
The Project Officer will assist in planning and delivery of professional learning. To achieve this, this role will work with Academy and Department of Education teams to commission, schedule, and plan the delivery of professional learning, including ensuring the right cohorts of participants are engaged in the right programs to meet local needs. This will require this role to undertake a project management approach to the end-to-end implementation of the Academy's programs being delivered at the Mildura Regional Centre.
A focus of the role will be to support the scoping, planning and delivery of programs ensuring quality, timeframes, and budget requirements of the Mildura Regional Centre are met. The role is part of a broader team within the regional division's seven locations across Victoria and will also leverage cross disciplinary support from other Academy divisions.
This position requires the successful applicant to demonstrate a solid level of initiative, expertise, experience and knowledge in program and project management as well as experience in developing, implementing, and customising program and project processes and systems.
To be successful in this role you will:
* Consult with stakeholders.
* Develop and implement systems and procedures to guide work and track progress Identifies processes, tasks and resources required to achieve a goal
* Recognise barriers and finds effective ways to deal with them
* Provide a broad range of administrative and general support to project team members.
* Coordinate project/program meetings and consults with stakeholders.
* Produce project/program plans where objectives are clearly defined and action steps for achieving them are clearly specified
* Take concrete steps to add value for the stakeholder.
* Constructively deals with stakeholder issues.
* Monitor client and stakeholder satisfaction
Capabilities
Can you demonstrate innovative thinking, effective communication, and adept problem-solving abilities? You must possess the ability to navigate complex issues and make decisions that impact staff and stakeholders both within and beyond your immediate work area. Your capacity for collaboration, driving continuous improvement, and cultivating genuine relationships will be pivotal for your success. The successful applicant must clearly demonstrate a high level of written communication skills including the ability to prepare briefs, letters, emails and reports using clear, concise and grammatically correct language, using appropriate style and formats.
Desirable Qualifications and Experience
Relevant qualification or equivalent experience working in a dynamic, high performing team in a large, complex organisation.
This offer is a fixed term role at 0.4 FTE.
Further Information
Please respond by submitting a cover letter, supported by a maximum 2-page response to the key selection criteria and a recent CV/Resume.
For more details regarding this position please see attached position description.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Ashlea Riley – Project Officer -via email ashlea.riley@education.vic.gov.au or via phone 0447165481.
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on Friday, 16/05/2025