Senior Executive Assistant

Description:

Duties

The following are some of the key focus areas for the position. These may change regularly or periodically, and duties should be reviewed and updated periodically to reflect changes or evolution in the role and to align with priorities.

Work is performed under general direction to achieve the required outcomes. Within the scope of the role, flexibility, innovation and initiative are expected in providing alternative solutions to operational issues and challenges.

• Administrative Support: Manage executives' schedules, including meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations.
• Communication: Serve as a primary point of contact for internal and external stakeholders. Handle phone calls, emails, and other communications promptly and professionally. Prepare and/or draft correspondence for internal and external audiences and distribution.
• Project Management: Assist in the planning and execution of various projects, ensuring deadlines are met and objectives are achieved.
• Workflow Management: Assist, coordinate, delegate, monitor and document activities and tasks across work areas or divisions.
• Meeting Coordination: Plan and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Event Planning: Organize and coordinate company events, functions, and social gatherings.
• Document Management: Maintain and organise important documents, files, and records, both electronic and physical.
• Expense Management: Monitor and reconcile executive expense reports and budgets.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Corporate Reporting: Coordinate, or assist coordination of, reporting and other documents such as the annual report, corporate and divisional plans, and Parliamentary responses.
• Technology: Use technology as an enabler of the above. High level abilities across the Microsoft suite including MS Teams apps and ability to enable virtual working and workplaces.

Other duties as required and directed from time to time

Essential Requirements

• Right to Work in Australia

Desirable Requirements

Working with Vulnerable People registration, or the ability to gain this, may be the requirement of some positions subject to a risk assessment determining this need.

Working with Vulnerable People registration, or the ability to gain this, may be the requirement of some positions subject to a risk assessment determining this need.

Download the Position Description and any Associated Documents

PD - EA(B5) - 2025-04-28.pdf

Info for Applicants - EA.pdf

Please apply online by clicking the blue 'Apply Now' button.

Please submit your resume and a 300-word (max) written pitch outlining your suitability for the role and reason for applying.

Please note that we do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants' document for further information.

Please note attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the PAHSMA Recruitment team at recruitment@portarthur.org.au

Steve McLean (he/his)

Manager – People & Culture

m. 0407 77 77 22

e. steve.mclean@portarthur.org.au