Project Officer, Office of the Executive Director

Description:

About us The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

About the role The Project Officer role involves providing high-level support to the Executive Director of Regulation Policy & Dispute Services. Key tasks include managing schedules, handling emails, executing quality assurance processes, and engaging in task allocation. You'll collaborate on the development of new systems and processes whilst also taking an active role in the organisation and coordination of meetings and conferences. Your responsibilities will encompass responding to inquiries, offering timely advice, and maintaining effective customer service the division. Adherence to departmental Occupational Health and Safety (OHS) policies is required. You'll utilise stakeholder insight to achieve local objectives and effectively contribute to executive support functions. This role provides an opportunity to work within a collaborative and high-performing team.

About You

To be considered for the role, you must be able to:

• Provide high-level coordination and administrative support to the Executive Director – Regulation Policy & Dispute Services, including diary and meeting management, email, and travel arrangements.
• Manage office processes and workflow, including planning, monitoring progress, and independently allocating certain tasks to Senior Managers and team members.
• Undertake quality assurance processes to ensure that documents are of a high-quality including reports, letters, and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.
• Ensure new systems and processes are developed in consultation with colleagues across the department (as appropriate) and subject matter experts, to identify the most appropriate solutions.
  
  

For specific responsibilities please review the attached position description.

This position is only open to applicants with relevant rights to work in Australia.

How To Apply

Apply before the advertised closing date 11:59pm on 19 May 2025. All applications should include:

• a resume; and
• a cover letter which addresses the key selection criteria (within three pages)
  
  

Other Relevant Information

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.

Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.