Description:
The key duties of the position include
The Role
This Executive Assistant (EA) supports the Assistant Secretary of Armoured Fighting Vehicles Branch, within the Land Systems Division of Defence Capability Acquisition and Sustainment Group. In this role, you will be supporting a large team that is delivering leading edge vehicles for the Australian Army.
As an EA, you will independently manage the office of a senior executive service officer and work collaboratively with other team members. Under limited supervision, you will undertake a variety of duties, primarily supporting the senior executive, while supporting to the branch more broadly with relevant business administrative tasks.
The role will require you to:
- proactively manage activities and anticipate the requirements of the senior executive, with a high level of discretion, judgement and the ability to manage competing priorities
- provide management of the appointment diary and meeting arrangements
- arrange, coordinate and reconcile all aspects of domestic and international travel
- prepare reports and briefing packs for senior Defence committees
- liaise with stakeholders and visitors of all levels, building good working relationships while performing 'front of office' support functions, receiving and responding to phone calls, emails and general correspondence
- maintain records using Microsoft Office, Objective records management and financial management systems according to relevant policy and procedures.
About our Team
Land Systems Division's (LSD) mission is to acquire and support capability that enables the ADF to generate and sustain deployable Land power for an integrated force, in peace and war. We aim to be agile, innovative and outcomes-focused as we collaborate closely with the Services and industry to deliver the latest equipment to maximise ADF performance.
The Armoured Fighting Vehicles Branch (AFVB), supports Defence's mission through the acquisition, delivery and sustainment of an integrated Armoured Fighting Vehicle capability. Our vision is to be an agile, innovative and leading acquisition and support organisation empowered by our diverse and inclusive workforce to achieve our mission.
LSD is dedicated to ensuring we have an inclusive and healthy work-life environment, and we will invest in your ongoing professional development to ensure your work with us is deeply rewarding.
Our Ideal Candidate
You will either have the relevant experience or be able to demonstrate skills required in supporting senior executives and able to undertake moderately complex administrative work independently, with little or no supervision.
You will be well organised and able to manage competing priorities, demonstrate strong attention to detail, and exercise sound judgment in providing professional executive and administration assistance. You will need to anticipate the needs of the senior executive, have an appreciation for confidentiality, be collaborative and action oriented to resolve problems, and possess excellent communication skills in order to engage stakeholders effectively and with discretion.
Your ability to interact with an integrated workforce (military and public service) at all levels, in a fast paced environment, often working under tight deadlines, while retaining a calm and good natured approach, will see you provide seamless support to the senior executive.
10 May 2025;
from:
uworkin.com