Student Administration Officer

Description:

• Faculty of Business, Economics and Law (BEL)

• Enjoy flexibility & work/life balance in this permanent part-time (60%) role

• Base salary will be in the range $80,523.29 - $89,505.38 + 17% Superannuation (HEW Level 5, 1 FTE)

• Based at our vibrant St Lucia Campus

We are seeking a motivated and organised part-time Student Administration Officer to provide a high level of professional service to students and other stakeholders of the Business, Economics and Law Faculty, through the delivery of friendly, helpful, accurate and informative advice and services. You will work in an established team where multiple colleagues share the same types of responsibilities in a supportive environment. This position is responsible for completing a diverse range of administrative processing tasks and associated day-to-day problem resolution and maintenance of administrative systems. You will also contribute to the development and administration of policy and procedures in relation to student and academic matters within the faculty.

Key responsibilities will include:

• Provide accurate and timely advice to current and prospective students and process documentation in relation to admission, enrolment, progression, exchange, examinations, graduation matters, etc. in programs designated by the Manager, Student Administration.

• Apply a sound general knowledge of student administration and develop specific knowledge of university rules, policies and procedures relating to student and academic administration.

• Assist the Manager, Student Administration and/or Senior Manager, Academic Services on matters relating to student and academic administration.

• Liaise with other Faculties, Schools and Central Administration regarding matters of policy and procedures related to student administration.

• Contribute to the development and implementation of administrative procedures for degree programs offered through the Faculty.

• Represent the Faculty and its schools at TSXPO, Open Day, graduation ceremonies and other events as required.

• Act as Secretary to Faculty Committees as required, including preparation of agendas and minutes and taking follow-up action.

• Be responsible for various projects as determined by the Manager, Student Administration and/or Senior Manager, Academic Services.

• Any other duties as reasonably directed by your supervisor.

This is a part-time (0.6 FTE), continuing position; other flexible working arrangements may be negotiated. Experience the flexibility and work/life balance of a part-time role—only applicants genuinely seeking a part-time role need apply

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• UQ Study for Staff

• On campus childcare options

• Affordable parking (from just $6.15 a day)

• Salary packaging options

• An undergraduate degree in a relevant area or an equivalent combination of relevant experience and/or education/training.

• A sound understanding of key administrative processes relating to student and academic administration, particularly in relation to admissions, enrolments, progression and graduation.

• Knowledge of University student computer systems e.g. SI-net and Business Objects, or the ability to rapidly gain such knowledge.

• High level written and oral communication skills.

• A strong orientation to the provision of a high level of customer service.

• An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check etc.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

For more information about this opportunity, please contact Jacqueline Cox - jacqui.cox@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the ‘About You’ section

• Resume

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.

Applications close 28 May 2025 at 11.00pm AEST (R-51543). Please note that interviews have been tentatively scheduled for early June.