Full-Time Admin Coordinator (Aka Our Next Rockstar)

Description:

Hey, we’re looking for someone friendly, switched-on and super organised to join us full-time and keep things ticking smoothly behind the scenes.

This isn’t just your average admin job—it’s a chance to be a key part of a busy, growing business where your input actually matters. You’ll help manage the daily operations, look after our amazing clients, and keep our team of technicians moving from job to job without a hitch.

We’ve got a great culture, a solid team, and we’re growing quickly—so we need someone who’s ready to roll up their sleeves, keep calm when things get busy, and bring a bit of heart to the role.

• Answering phone calls and following up with clients

• Scheduling jobs across Perth using ServiceM8 (our job management software)

• Chatting with our technicians to keep them on track and in the loop

• Sending quotes, following up on feedback, and helping with rebookings

• Keeping things moving in the background— invoicing, note-taking, team comms

• Spotting small ways we can do things better and actually telling us!

• Someone who’s calm, good with people , and loves structure

• You enjoy bringing order to chaos (and maybe secretly love colour-coded spreadsheets)

• You’re confident speaking up and keeping others accountable when needed

• You like being the go-to person—and can juggle a few tasks without freaking out

• You’re the kind of person who likes to make things easier for everyone, not harder

• We’ve been around since 2006 but we’re far from boring.

• We’re professional, but we keep things relaxed.

• We do what we say we’ll do and take pride in our work (and we have a laugh along the way).

• We’ve got a great little team based in Freo, and we’re building something solid.

• There’s room to grow with us—if you’re up for more responsibility over time, we’ll back you.

• And yes, we have team go-kart races. (Just don’t let the boss win.)

• Full-time role, Monday to Friday , based out of our Fremantle warehouse

• Long-term potential for the right person (and you’ll never be micromanaged)

• Bonus opportunities for helping the business run smoothly and efficiently

If this sounds like your kind of role, we’d love to hear from you.

Send us your resume and a short note about why you reckon you’d be a good fit. We’re hiring now and can’t wait to meet you.