Contract Administrator / Program Or Project Administrator

Description:

Contract Administrator / Program or Project Administrator
Brisbane QLD

Primary Role

Plan, undertake and support administration of contracts relating to rail projects and support services within the Company

Responsibilities

Have a good working knowledge of project related administrative work Support contract review of supplier, client and subcontractors’ contracts Manage and provide support for Contract administration and management of supplier, client and subcontractors contracts Correspondence with client and respond to any inquiries from client regarding contract Provide feedback & weekly reports, ensure timely execution of work assigned, and manage appropriate documentation and all other tasks assigned Assist in managing contracts document control process Assist with competency, licensing and membership of workers, contractors and staff Assist with company tendering process for projects Negotiate variation and/or assist Contracts/Projects Manager with negotiation to vary terms of new and existing contracts? Maintain written and electronic documentation and correspondence regarding our projects Prepare materials for design and construction meetings, record meeting minutes Provides support to the implementation of contracts and projects, focusing on achievement Prepares correspondences, translation of documents and research relating to relevant contracts as requested. Support administrative tasks related to contract execution and distribution. Support the Contracts/Project Manager in relation to routine implementation of contracts and projects. Responding to inquiries and resolving problems concerning contracts, programs, projects & services provided. Preparing and reviewing submissions and reports concerning the organisation's activities collecting and analysing data associated with projects undertaken, and reporting on project outcomes Support travel arrangements related to projects and for the programme unit (preparation of Travel Authorizations, follow-up of travel reports, etc) Perform any other tasks assigned by the Contracts/Project Manager relating to client contract Compliance with Standards, Specification, Work Scope Compliance with Quality, Competency, OHS, Environmental and Safety requirements

Knowledge/Experience Requirements:

Minimum of 3 years' experience in supporting the implementation of projects. Previous experience in the organization of meetings and events. Experience in the usage of computers and office software packages (MS Word, Excel, Power Point, etc. Demonstrated capacity to undertake assigned responsibilities and work under pressure. An excellent team player. Highly developed communication and negotiation skills

Education:

Diploma or Advanced Diploma in administration, social sciences, international relations or related area or suitable experience to meet the requirements.