Description:
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- Full time – Fixed Term until 27 April 2026, 76 hours per fortnight located in Perth.
- Start date mid of April
- Salary: $53.84 p/h + super
- Salary packaging benefits (find out more here on what this means)
- Working Monday to Friday.
- Discounts with a major health insurance provider.
- We offer employees and their family members access to a confidential, and professional counselling service.
Other benefits
- Knowing you are making a real difference in your community and being part of a team that celebrates your successes and supports you during challenges.
HOPE has been a provider of community services in Western Australia for over 120 years, providing much needed support for people in the areas of alcohol and other drugs, mental health, justice and family and domestic violence.
About the Opportunity
This position is a 1-year fixed-term maternity cover.
The Executive Assistant provides a supportive partnership to the Chief Innovation & Impact Officer (CIIO), enhancing the efficiency, effectiveness and image of the CIIO. This will involve a combination of routine tasks such as keeping accounts and arranging travel as well as more creative tasks such as drafting reports and presentation materials. The EA will interact with a wide variety of internal and external stakeholders, always representing the Chief Innovation & Impact Officer and the Executive Member(s)’s office in the highest levels of courtesy and respect. The EA is expected to take significant initiative in identifying and addressing the needs of the CIIO and, if required, the Executive Member(s).
Requirements of the Role:
· Coordinate and arrange Division management team meetings, including preparing agendas, taking minutes and providing papers relevant to the meeting.
· Ensure items are placed in the Chief Innovation & Impact Officer’s diary based on the Executive Member(s) priorities.
· Liaise as frequently as appropriate to ensure the Chief Innovation & Impact Officer has timely awareness of diary changes.
· Screen email correspondence to ensure the Chief Innovation & Impact Officer is actioning/responding to high priority and relevant communications in a timely manner.
· Ensures the Chief Innovation & Impact Officer’s records are maintained in a manner that ensures compliance with all statutory and policy obligations, efficiency of operations, security and confidentiality.
· Management and supervision of the Administration Assistant to ensure the smooth facilitation of the administrative function in the corporate office.
About you:
· Certificate 3 in business or other equivalent qualification or, equivalent capability from experience.
· Experience in similar role or 5 years’ experience in an EA role to executives.
· Advanced user of Microsoft Office Suite
· Advanced organisational and time management skills.
· Excellent interpersonal skills and telephone manner.
· Demonstrated ability to work independently and set priorities.
· Demonstrated ability to manage large and varied workload, whilst maintaining motivation under pressure.
Appointments will be subject to Australian residency/visa, satisfactory National Police check (within 3 months), Working With Children card, Current C or A class driver's license, First Aid Certificate, and suitable work referees.
Our Culture
Hope strives to provide a safe workplace and promotes progressive policies that prioritise the health, safety and unique needs of our team. Hope’s ambition is to be an employer of choice by supporting staff to grow, learn, innovate and achieve their potential. We invest in developing our people to sustain the workforce built on ‘growing our own’.
Find out more about Hope on our website.
Your benefits
Knowing you are making a real difference in your community and being in a team that celebrates your successes and supports you during challenges.
Not-for-profit salary packaging, reducing your tax (details via AccessPay).
Discounts with a major health insurance provider.
We offer employees and their family members access to a confidential, and professional counselling service.
What to expect next
If your application is shortlisted, you will receive a phone call to discuss your skill further and may be invited to attend an interview either online or in person at our local office/Hub.
Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.
HOPE acknowledges and welcomes diversity in all its forms amongst staff and clients, including culture, language, race, ethnicity, age, disability, sexual orientation, gender identity, intersex variations, religion, and socio-economic and relationship status.