Description:
Team Assistant
Tiger & Bear is a young but quickly growing multi-disciplinary advisory firm. We are seeking a proactive and detail-oriented Team Assistant to provide administrative and organisational support to our office staff. You will perform routine admin tasks, ensure the smooth day-to-day operations of the office, and collaborate with various teams as needed.
This is an opportunity to gain hands-on experience in a dynamic environment with opportunity for future growth and mentorship. You will have exposure to different projects and teams as well legal secretarial work, helping you build a solid foundation in office administration.
What you will be doing
As a member of the Tiger & Bear team, your key activities will include the following:
Team Support
- Provide support to team members on ad hoc tasks, such as research, photocopying, scanning
- Assist in preparing simple reports, documents, or presentations as guided by senior team members.
- Take notes during team meetings and distribute follow-up actions as needed.
- Provide scheduling and calendar management support for team members when requested.
- Track and reconcile office expenses, ensuring receipts and reports are properly filed.
- Book domestic and international travel, including flights, accommodations, and itineraries.
General Office Support
- Greet clients and visitors, ensuring a welcoming and professional reception experience.
- Assist with setting up internal events, team lunches, or external client visits.
- Help maintain shared office calendars and meeting room bookings.
- Organise materials, coordinate refreshments, and ensure meeting rooms are ready for clients.
- Maintain a tidy, safe office environment by coordinating with maintenance or cleaning services as needed.
- Order and manage office supplies, ensuring stock levels are always adequate.
- Coordinate and maintain the office’s general inbox, responding to basic queries or forwarding them to the relevant team member.
- Work closely with the COO to learn office protocols and procedures.Document & Matter Management
- Maintain physical and digital files, ensuring documents are accurately labelled and organised
- Assist in data entry tasks and regularly update spreadsheets or databases.
- Assist legal staff with administrative tasks.
Qualifications:
- Education: High school diploma or equivalent; additional certification or coursework in office administration is a plus.
- Experience: Previous experience in an office admin role is preferred but not required.
- Skills: Ability to prioritise tasks and manage competing demands. Strong written and verbal communication, attention to detail, and the ability to multitask. Basic proficiency in Microsoft Office is essential.
- Attributes: A willingness to learn, good time-management skills, and a team-oriented mindset.
The position is based in our CBD office in Sydney .