Facilities Assistant

Description:

The Opportunity

The role: Facilities Assistant

We are looking for a dedicated and reliable Facilities Assistant to join our dynamic team in Melbourne.

In this role, you will undertake day-to-day premises-related tasks as directed and deliver an exceptional experience to our clients and stakeholders. Your commitment to maintaining our office environment to the highest standards will help create a comfortable and inviting workspace for everyone.

If you have a pro-active approach and enjoy being part of a team we would love to hear from you.

Day-to-day, you'll be responsible for:

• Responding to enquiries, telephone and email requests promptly and professionally, in adherence with standards and procedures.

• Coordinating new starter requirements (e.g. security cards, photo id, locker allocations).

• Assisting with issuing & programming of security cards (both as part of the new starter process and the visitor process).

• Managing the visitor process in conjunction with the practice & business services groups (including issuing of temporary security passes and desk allocation)

• Assisting with housekeeping duties and maintaining of kitchens. Management of stocks / consumables.

• Assisting the Facilities Coordinator with the coordination of subcontractors and suppliers associated with tenancy maintenance, including liaising with building management and all other premises-related functions.

• Assisting the Facilities Manager & Coordinator with contractor management, repairs /maintenance, fit out works, office relocations, national firm initiatives and small projects that require Facilities resourcing and implementation.

• Repairs and minor maintenance to office equipment and premises as required.

• Assisting with standard ergonomic set up requirements for staff.

• Assisting with the movement of furniture associated with maintenance tasks and office moves/floor moves.

• Assisting the Facilities Coordinator with ordering, creating, and managing stocks of HSF merchandise.

• Assisting with maintaining the Reflection, Parents & First Aid rooms, including managing laundry services and stocks (first aid kits).

• General assistance with stationery requests as required.

• Ability to undertake responsibilities / duties of a Warden.

• Other tasks as directed by the Manager/Coordinator

• Complying with WH&S obligations and responsibilities in accordance with the requirements for this role.

• Complying with Business Continuity Management (BCM) obligations and responsibilities in accordance with the requirements for this role.

To be successful in this position you will have the following experience:

• Microsoft Office Suite – Word, Excel, Outlook and PowerPoint (Intermediate)

• Demonstrated understanding of Facilities Management

• General understanding of Work Health & Safety (WHS) and Manual Handling

What you can expect from us:

• We’re a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

• For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf

• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We’re a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

For any questions or a confidential discussion, please contact Lindsay Kay , Senior Recruitment Adviser on Lindsay.Kay@hsf.com or 0428 281 117.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you.

Team

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Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.