Senior Procurement Advisor

Description:

Our purpose is to keep Victorians energy safe and ensure energy is used confidently. Through education, regulation and enforcement, we work to ensure that energy safety, supply and efficiency are a priority in Victoria and something our customers can be confident in. Our people come from a wide range of professions with diverse skills and experience driving the success of Energy Safe Victoria.
About the opportunity
We have an exciting permanent opportunity for a Senior Procurement Advisor to provide procurement support to all Energy Safe Victoria's business units, ensuring value for money outcomes are realised.
You will contribute by:
* Undertaking complex and non-complex procurement, planning and tendering processes for internal clients.
* Manage the end-to-end procurement process, whilst providing clear direction, assistance and services relating to procurement to ensure the requirements are delivered within agreed timeframes and budget, and in accordance with relevant policies and principles.
* Maintain regular communications with the Procurement Manager and Procurement and Contract Advisor, to ensure team cohesion and a common approach to activities.
* Provide input into the regular reporting cycles and on an ad hoc basis, as requested.
* Liaise between internal clients and the relevant legal advisor to support contract documentation, such as Agreements, Memorandums of Understanding, Variations and Extensions.
* Assist contract managers undertaking contract monitoring, to identify contract risks and emerging issues.
* Provide general commercial advice on appropriate actions to address and resolve any issues arising on these reviews.
* Liaise with the Procurement and Contract Advisor to ensure recent procurement and contract management activities are accurately reflected in Energy Safe's data repositories, with relevant and accurate information on contractual or procurement changes.
* Provide comprehensive and high-level advice to internal clients and attend meetings in relation to RFx, contractual and commercial matters and report outcomes, as required.
* Assist in the development and review of procurement documentation including templates, schedules, correspondence, reports and submissions.
* Conduct audits of Energy Safe's purchasing, purchasing processes and practices to ensure alignment and consistency with Energy Safe's Procurement Policy and government requirements; and rectify problem areas where necessary.
To be successful, you'll have:
* Relevant tertiary or industry qualifications in procurement or a similar discipline (finance, law, contract management, project management, supply chain etc)
* Extensive experience in a procurement role, or a similar discipline.
* Knowledge of VGPB requirements with a strong emphasis on Social Procurement and Local Jobs First obligations.
* Experience in and demonstrated understanding of public sector governance.
* A knowledge of the legislative and legal framework of Government procurement including maintaining probity across processes.
* Demonstrated knowledge and experience in the drafting and development of sourcing and/or contract documents including the demonstrated ability to prepare well-structured documentation.
* Demonstrated problem solving, research and analytical skills, including demonstrated experience in data analysis and data management systems.
* Demonstrated well-developed interpersonal skills, including the demonstrated ability to liaise, consult, provide advice and negotiate along with the ability to build and maintain effective working relationships with a variety of stakeholders including suppliers.
* Well-developed written communication skills, including the ability to produce information, reports and documents that are logical, clear, accurate, concise and readily understandable.
* Ability to work as a team member and contribute to a positive team environment.
* Familiarity with State Purchasing Contracts and sourcing systems such as Buying for Victoria, Digital Marketplace and VendorPanel.
* Strong understanding of contract management, purchasing and finance systems.
How to apply
Please refer to the available position description to assess your suitability and submit your current resume and cover letter via the Apply button. Applications will not be accepted via email.
Energy Safe will conduct relevant checks about applicants and the information provided with an application including reference checks and a satisfactory National Police Check.
Energy Safe Victoria values the unique backgrounds, experiences, and contributions that each person brings to our organisation and welcomes and celebrates diversity. Our aim is to create a workforce that reflects the diversity of the community that we are here to protect. We invite you to talk to us about any preferences or adjustments you may value or require to either the recruitment process or the role itself. If you identify as a person with disability, please let us know how we can provide additional support.
For a confidential discussion, please contact Human Resources via humanresources@energysafe.vic.gov.au.
Applications close at midnight 27 March 2025.