Project Coordinator - Governance

Description:

Yamatji Marlpa Aboriginal Corporation (YMAC) is the Native Title Representative Body (NTRB), delivering native title and other services across the Pilbara, Mid West, Murchison and Gascoyne regions of Western Australia. YMAC is run by a First Nations board of directors, representing several native title groups, each of whom have their own language, culture, traditions and protocols.

YMAC services include native title claim and future act representation; heritage services; executive office, community, and economic development assistance; land administration, and natural resource management support.

Country is our mother, our provider and keeper of our cultural belongings. Culture and Country go together. You can’t have one without the other.

Through connection to Country, Aboriginal people pursue and achieve economic, social, and cultural goals and aspirations with strength and confidence.

For current and future generations, we work with and for Australian Aboriginal people to protect rights and manage Country and opportunities.

YMAC is currently seeking two full time (75 hours per fortnight) Project Coordinators to join the Governance Support Team in our Perth office on a permanent contract. The Project Coordinator role also functions as an Executive Officer for our Prescribed Body Corporate (PBC) clients and is responsible for ensuring the PBC meets its legislative and regulatory obligations. While titled as a Project Coordinator, this role is fundamentally about managing the PBC’s operations and ensuring compliance with the CATSI Act and other relevant laws.

A key focus of the role is working closely with the PBC Board, facilitating and coordinating meetings, supporting governance processes, and ensuring decisions are effectively actioned. This includes organising Board and General meetings, drafting reports and briefs, managing correspondence and liaising with stakeholders including government agencies, legal representatives, and community members.

Beyond governance, the role also involves project coordination assisting the PBC’s in implementing initiatives that support its long term sustainability, economic development, and community interests. Strong communication, stakeholder engagement, and organisational skills are essential to navigate the complex cultural, legal and operational landscape of PBC governance

This role is based in Perth, but will require travel to regional centres and remote communities. We are also open to considering regional applicants to be based out of our regional offices.

You are a proactive and organised professional with strong communication skills and experience in governance or executive office support. You excel at working with boards, facilitating meetings, and engaging with stakeholders. Adaptable and detail-orientated, you can navigate complex cultural and legal environments while ensuring the PBC meets its obligations and long-term goals.

YMAC believes in providing a safe and supportive working environment, and the best way to do that is to ensure our employees are well-looked after. YMAC provides the following in addition to your standard employee experience:

• Salary Packaging
• Annual CPI increases
• Flexible working arrangements:
  • Working from home arrangements
  • Extra weeks’ paid leave over end of year shutdown
• Cultural Leave for First Nations employees
• Annual Wellness & Uniform Allowance
• Paid Parental Leave

If you’d like to know more, our Enterprise Agreement can be found here.

• Proven experience as a PBC Project Coordinator, Administrator, high-level executive support or similar role
• Experience in Native Title and PBCs or other Aboriginal Corporations (desirable)
• Experience in successful grant applications (desirable)
• The ability to communicate complex information effectively to a range of stakeholders
• The ability to prepare and interpret flowcharts, schedules and step by step action plans
• Familiarity with risk management and identifying work process improvement
• Experience in facilitating large meetings and minute-taking

Additionally, you will have:

• Strong client-facing, customer service standards and teamwork skills
• Strong working knowledge of Native Title processes, PBCs and Future Act procedures
• Hands on experience in working with Traditional Owners
• Ability to work independently with minimal management supervision
• High attention to detail
• Strong organisational and time management skills

Yamatji Marlpa Aboriginal Corporation is an equal opportunity employer and values inclusion and diversity in all forms including, but not limited to: genders, cultural backgrounds, LGBTQ+, disability & neurodiversity. We strongly encourage First Nations candidates to apply.

To apply for this role please submit your CV and cover letter addressing the above selection criteria via Seek.

A current National Police Clearance is required prior to commencement of employment with YMAC.

Applications for this position close on Sunday 16 March 2025, however applications will be reviewed as they are received.

If you have any questions relating to this opportunity, please call the People and Development Team on (08) 9268 7*** or email *******@ymac.org.au.