Administrative Officer

Description:

An Administrative Officer responsible for administrative management, procurement, inventory management, facility management, liaising with vendors, and coordinating payments plays a crucial role in ensuring the smooth and efficient operation of an organization. This position involves overseeing various administrative functions, managing resources, and maintaining effective relationships with external partners.
Key Responsibilities:
Administrative Management: Oversee daily administrative operations, ensuring efficient workflow and adherence to organizational policies.
Procurement: Manage the procurement process, including sourcing suppliers, obtaining quotes, negotiating contracts, and ensuring timely acquisition of goods and services.
Inventory Management: Maintain accurate records of office supplies and equipment, monitor stock levels, and coordinate reordering to prevent shortages.
Facility Management: Oversee the maintenance and operation of office facilities, ensuring a safe and functional environment for staff and visitors.
Vendor Liaison: Establish and maintain relationships with external vendors, ensuring quality service delivery and resolving any issues that arise.
Payment Coordination: Ensure timely processing of invoices and payments to vendors, maintaining accurate financial records and adhering to budgetary constraints.
Qualifications and Skills:
Educational Background: Bachelor's degree in business administration, management, or a related field.
Experience: Proven experience in administrative roles, with a focus on procurement, inventory, and facility management.
Skills:
Organizational Skills: Ability to manage multiple tasks efficiently and prioritize effectively.
Communication Skills: Strong verbal and written communication abilities for effective interaction with vendors and staff.
Negotiation Skills: Proven ability to negotiate contracts and manage vendor relationships.
Financial Acumen: Understanding of budgeting and financial management principles.
Problem-Solving Skills: Ability to identify issues and implement effective solutions.
This role is essential for maintaining the operational efficiency of the organization, ensuring that all administrative functions are performed effectively and in compliance with relevant regulations.