Description:
Day to day
- Meet and greet visitors to the chambers, including clients and their visitors, contractors and suppliers
- Maintain a high standard of presentation on the floor
- Develop strong relationships with clients to enhance the client experience
- Promptly answer and direct all incoming calls as per each company's instruction and accurately record messages
- Provide administrative or secretarial support to clients on an as needs basis
- General reception duties g. daily sorting of mail, management of couriers
- Facilitate boardroom bookings and set up/pack down of boardrooms as required
- Maintain kitchen cleanliness and supplies and arrange catering as required
- Office suite set up for vacant offices to be presented for future viewings
- Organisation of company functions and events
- Understand and assist with company initiatives, products and services
- Other activities as directed
Skills and Experience
- Computer literate at intermediate-advanced level including (MS office suite & internet)
- Excellent telephone manner, communication skills and customer service
- Experience within an administration support role
- Discretion in relation to confidential information
- Proactive, flexible approach to completion of work
- The ability to provide effective and appropriate information to a variety of people
- Excellent written and communication skills
- Strong organisational and administrative skills, including an ability to prioritise workloads, meet deadlines and manage a varied workload, in a busy professional environment.
- Demonstrated ability to take initiative in problem solving and in exercising judgement.
Requirements:
The successful candidate must possess a strong "can do" approach whilst having the ability to work both autonomously and within a team. A high standard of attention to detail and time management skills are imperative along with the ability to provide a high level of professionalism and customer service to both internal and external stake holders. The working environment a collaborative one where team spirit and open, honest communication is encouraged.
Conditions:
The passionate team are extremely down to earth. This position is dynamic and varied, it will suit a go getter who values the impact and importance of the secretarial function.
As well as a competitive salary, you'll be challenged and encouraged to innovate. You will collaborate strongly with colleagues who are committed to delivering exceptional experiences. You will be trusted, respected, and considered by everyone, knowing your difference will make the difference.