Document Production Operator

Description:

The Opportunity

The role: Document Production Operator

Are you a detail-oriented professional with a passion for producing high-quality documents? We are seeking a skilled Document Production Operator to join our team in either Sydney, Melbourne, Perth or Brisbane.

In this role, you will be responsible for providing high-quality document creation, amendment, and formatting services to both legal practice groups and non-legal functions using a variety of applications.

If you have a keen eye for detail and excellent organizational skills we would love to hear from you!

Day-to-day, you'll be responsible for:

• Delivering timely, accurate and high-quality document outputs using a variety of applications (predominantly MS Word)

• Ensuring documents comply with Freehills’ Communication Standard and actively promote and encourage compliance

• Collaborating with DP Manager, DP Team Leader, DP Workflow Coordinators and with fellow team members to meet deadlines

• Ensuring documents are completed within the stipulated timeframes and communicating effectively with users of the DP service to increase their confidence in utilising the DP team.

• Proactively providing suggestions to users of the DP service about document output options (live the role of ‘specialist’)

• Promoting the DP service and being highly service focussed

• Ensuring technical skills are maintained to a high standard in line with software and application upgrades and responsibility is taken for own learning and development

• Complying with WHS obligations and responsibilities in accordance with the requirements for this role as set out in legislation and the firms' policies and procedures.

To be successful in this position you will have:

• Minimum typing speed of 80wpm (with 98% accuracy)

• Advanced level MS Word knowledge and skills (particularly creating, modifying and applying styles; track changes; compare)

• Intermediate level MS PowerPoint knowledge and skills

• Intermediate level MS Excel knowledge and skills

• Intermediate level MS Visio knowledge and skills

• Intermediate level Adobe Acrobat Pro

• Ability to use transcription equipment

• Accurate proof-reading skills

• Ability to appropriately prioritise work and juggle multiple and competing deadlines

• Proven ability to think ahead, set priorities and to work under pressure to meet deadlines

• Strong organisational skills

What you can expect from us:

• We’re a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

• For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf

• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We’re a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

For any questions or a confidential discussion, please contact Lindsay Kay , Senior Recruitment Adviser on Lindsay.Kay@hsf.com or 0428 281 117.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you.

Team

Working Pattern

Location

Contract type

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.