Lease Manager

Description:

Job Title

Lease Manager

Job Description Summary

The purpose of this role is to manage lease requirements, consult with solicitors on lease documentation for new sites and renewals, workflow processing and approvals in relation to lease billings and reconciliations and conduct quality reviews across lease abstractions and lease interpretation.

Job Description

Key Responsibilities:

Lease Administration Reporting: Prepare and complete WIP and Debtors reports with applicable commentary

Ongoing data management

• Complete new Converga checklist for back-office team,

• Action escalations for non-recurring invoices from Back Office and approve in Converga,

• Review and approve lease obligation summary and send to relevant parties

• Review and approve annual CPI and Fixed increases implemented

• Liaise directly with the Transaction Management team to ensure alignment of data for lease abstraction, amendments, correspondence and exceptions, premises being exited or changes to current premises so that all database entries are complete and accurate always

Compliance Certificates

• Quality reviews for compliance and insurance certifications Invoice Management

• Expenditure rent roll review and variance reporting

• Approve all workflows relating to recurring payments, non-recurring payments and lease terminations

• Resolve all payment exceptions and communicate resolution to Landlord/agent

Revenue tenant management

• Revenue rent roll review and variance reporting

• Revenue recharges - identify variances, rectify and approve workflow

• Prepare outgoings recharge sheet for new tenants

• Follow up revenue tenants for outstanding payments and approve workflow.

• Review year end reconciliation documentation and engage with Auditor.

Transaction Management

• Site renewals – upon receiving data from Leasing Executive, consult with and instruct solicitors on lease documentation and execute lease

• Exercise of Option - upon receiving data from Leasing Executive, consult with and instruct solicitors on lease documentation and execute lease

• New revenue tenant - upon receiving data from Leasing Executive, consult with and instruct solicitors on lease documentation and execute lease

• Surrenders – document agreement with Lessor and instruct solicitor/execute documents

Background and Experience

• Minimum 3+ years’ experience working with Property/Lease Management databases and related reporting systems

• Experience & knowledge across a broad range of property activities essential.

• Ability to perform critical lease document administration and management functions.

• Strong client focus and customer service mindset essential.

• Demonstrated ability to act upon client instructions and to negotiate outcomes in line with client expectations.

• Able to work independently and as part of both a local and international team.

Qualifications & Technical Skills

Qualifications - Tertiary qualification in Real Estate, Business or Finance, Estate Agents Licence or Agent’s Representative

Occupation specific capabilities:

• Attention to Detail

• Planning & Organisation

• Time Management

• Financial Acumen

• Communicate Effectively

• Business Writing

• Manages Risk & Compliance

• Systems & Data Management

Organisational Core capabilities:

• Best Thinking: Strategic Thinker, Thought Leader, Commercial Awareness

• Best Results: Delivers Extraordinary Results, Leads through Change, Inspirational Leadership

• Best People: Customer Service Excellence, Grows Self & Others, Collaborates with Others

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from

• Competitive salary and opportunity for career progression

• 4 weeks annual leave a year (pro rata for part time employees)

• Being part of a growing global company

• A Supportive and flexible environment;

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but everyday. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us!

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

We are committed to keeping you, our workplaces and our client spaces safe & healthy.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.INCO: “Cushman & Wakefield”