Description:
- Support the Treaty process in Victoria
- Work with a dynamic and forward-thinking CEO
- Wonderful team based in Collingwood
Term: Permanent
Remuneration: Remuneration commencing from $95,102 plus superannuation
Location: Collingwood
Open to: This position is open to everyone; however, the nature of the Treaty Authority’s work means we strongly encourage First Peoples to apply.
What are we looking for?
Are you a highly organised, proactive professional ready to make a difference in the exciting space of Treaty in Victoria? This is your chance to step into a dynamic and varied role where no two days are the same! As the Executive Assistant to the CEO of the Treaty Authority, you’ll be responsible for managing the CEO’s schedule, coordinating key meetings, preparing critical correspondence, and handling travel arrangements.
You’ll also provide essential secretariat support for governance and leadership meetings – by setting agendas, taking minutes, maintaining action registers, and preparing key reports.
Working closely with the Strategic Advisor and a small but highly effective coordination team, you’ll be instrumental in ensuring everything runs smoothly to help the organisation support a Treaty process that promotes equality for First Peoples and upholds their self-determination. If you're detail-oriented, enjoy working in a fast-paced environment and want to be a key part of the team, we’d love to hear from you!
What you need to succeed:
- Manage their schedule, emails, and key correspondence to keep the CEO one step ahead.
- Plan and coordinate high-level meetings, events, and travel.
- Be the CEO’s trusted point of contact, handling sensitive matters with professionalism.
- Drive engagement—support staff meetings and team-building initiatives.
- Play a key role in supporting critical decision-making forums—prepare agendas, take minutes, and track actions.
- Ensure smooth governance processes and compile reports that shape organisational progress by optimising workflows and enhancing efficiency across the Treaty Authority.
- Step in to provide general office support when needed.
About the Treaty Authority
The Treaty Authority is an independent entity with a mandate to facilitate the formation of treaties between the State of Victoria and First Peoples in Victoria.
The Treaty Authority’s work is grounded in Aboriginal culture, lore and law and led collectively by a panel of five Members committed to Aboriginal self-determination and empowerment. It engages with a broad cross-section of stakeholders including the State of Victoria, the First Peoples’ Assembly and Traditional Owners in Victoria.
The objects of the Treaty Authority’s work are to:
- Facilitate the journey towards reconciliation, mutual respect and tolerance between First Peoples and other people of the State and to
- Maintain, promote and advance the self-determination and empowerment, culture and human rights of First Peoples.
What you’ll bring:
- Proven Experience – A strong background as an Executive Assistant, supporting senior leaders and managing complex schedules, travel, and communications.
- Governance Expertise – Skilled in secretariat support for board and governance meetings, including minute-taking, agenda preparation, and decision tracking.
- Organisational Excellence – Exceptional time management, the ability to juggle multiple priorities and a proactive approach to problem-solving.
- Communication & Stakeholder Management – Outstanding verbal and written communication skills, with the ability to build trusted relationships across all levels with First Peoples and community
- Tech-savvy – Advanced proficiency in Microsoft Office, Outlook, and SharePoint (preferred).
- Adaptability & Resilience – Thrives in a fast-paced environment, stays calm under pressure, and remains flexible to shifting priorities.
- Values-Driven – Passionate about driving positive change, for First Peoples, committed to anti-racism, and dedicated to fostering an inclusive and purpose-led workplace.
- Integrity & Discretion – Handles sensitive information with professionalism and confidentiality.
If you're an organised, solutions-focused professional ready to make an impact, we’d love to hear from you!
Ready to make a difference?
If you are passionate about making a positive impact and being a part of ground-breaking change for First Peoples in Victoria, apply now by submitting your resume and a brief cover letter outlining your relevant experience to jobs@treatyauthority.au. Applications should be submitted as one document in PDF format.
This advertisement provides a brief outline of this position. For a detailed job description or any initial enquiries please email jobs@treatyauthority.au.
This position is open to everyone; however, the nature of the Treaty Authority’s work means we strongly encourage First Peoples to apply.
Applications close Friday 4 April 2025 . Applications may be actioned as they are received.
This advertisement and the role’s position description include reference to a demonstration of lived experience and a commitment to anti-racism.
The Treaty Authority acknowledges Aboriginal people as the traditional custodians of the land on which we operate. We commit to working respectfully to honour their ongoing cultural and spiritual connections to this country. Diversity and inclusivity are important to the Treaty Authority and we are committed to ensuring our workplace and activities reflect this. Everyone is welcome at the Treaty Authority, regardless of age, ethnicity, cultural background, gender, sexual orientation, religious affiliation and physical ability.