Facilities Assistant

Description:

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

What this opportunity involves:

We are seeking an office administration professional to join our client site! You will be the main point of contact and undertake various duties such as reception, mailroom including incoming and outgoing mail and parcels, facilities support and any ad hoc requests from the FM.

A snapshot of the role:

• Accept all incoming mail from Postman. Separate them & email to receivers.

• Accept deliveries from interstate HPI sites. Enter them into the inbound register & make a run-sheet.

• Provide superior customer service to meet on-site client’s expectations.

• Liaise with base building management as required.

• Assist in managing all on-site contractors to ensure they perform to the required standards (including inspection of vendors’ works). Includes ensuring JLLOnsite inductions are completed. Full completion of Permit to Works Forms, SWMS, Insurances, and all supporting licenses/documents obtained before any works are undertaken or commencing.

• Manage all invoices in Corrigo, request vendor invoices, and comply with approval requirements.

• Maintain premises in neat and good working condition at all times.

Sound like you? This is what we’re looking for:

• Prior experience in facilities, property management, hospitality or related fields preferred.

• Understanding local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.

• A proactive approach, seeking out ways to better the operations.

• Ability to work autonomously with teams dispersed across the country.

What you can expect from us:

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number ATREQ417337
Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.