Corporate Receptionist

Description:

The Opportunity

The role: Corporate Receptionist

We are seeking a highly professional and composed Corporate Receptionist to join our Sydney office on a part-time basis. This role will be working every Monday, Wednesday and Friday.

The ideal candidate will excel in prioritising and problem-solving under pressure, demonstrating punctuality, reliability, and exceptional organisational skills with a keen attention to detail.

We are looking for someone with a strong client focus, maintaining confidentiality at all times. You will have a proven ability to communicate effectively and work cohesively within a high-performing team.

If this sounds like you we would love to hear from you!

Day-to-day, you'll be responsible for:

• Receiving clients, partners and staff in a professional manner, promptly advising relevant parties of their arrival and direction to the allocated rooms.

• Responding to telephone and email requests and inquiries promptly and professionally, in adherence with standards and procedures.

• Operating the computer-based booking system and confirming all bookings i.e. catering, audio visual and video conference equipment and room facilities in line with standards and procedures.

• Liaising with Client Services team to confirm food, beverage and set up requirements for meetings and events.

• Coordinating and managing third party and internal events.

• Maintaining reception area tidiness and ensuring adequate promotional material is on display at all times. Ensuring the reception area is maintained to the highest standard.

• Liaising with Facilities and Client Services teams to ensure maintenance, after-hours air conditioning, after-hours access and cleaning requests are confirmed.

• Assisting and supporting internal stakeholders with bookings, meeting requests & general information relating to the Client Floor.

• Assisting with occasional waiter duties and/or after-hours events as required.

• Assisting Client Services Coordinator with administration and reporting tasks.

• Complying with WHS obligations and responsibilities in accordance with the requirements for this role as set out in legislation and the firms' policies and procedures.

To be successful in this position you will have:

• Premium hotel or corporate reception experience preferred.

• Microsoft office suite.

• Experience in utilising computerised booking systems eg; Space Scheduling Software.

What you can expect from us:

• We’re a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

• For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf

• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We’re a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

For any questions or a confidential discussion, please contact Lindsay Kay , Senior Recruitment Adviser on Lindsay.Kay@hsf.com or 0428 281 117.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you.

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Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.