Executive Secretariat

Description:

* Coordinates the provision of confidential, best practice executive secretariat support services to board, executive and committees to enable IBAC to perform its legislated functions.
* Contributes to a range of policy administration, coordination and support in the preparation of reporting, documents and processes that underpin good governance and formal decision making.
* Melbourne CBD (3 days) with hybrid / flexible working arrangements
* Full-time ongoing, VPS4 $95,102- $107,905 + super
Applications close 11:59pm, Friday April 4. This is a readvertisment, previous applicants need not reapply.
Our organisation
IBAC's work is vitally important to Victorians - we prevent and expose public sector corruption and police misconduct.
Our vision is a public sector and police that acts with integrity for all Victorians.
Our team
People who work for IBAC are expected to have a sound understanding of and ability to demonstrate the IBAC values when dealing with Government agencies, the community and colleagues.
IBAC's values are incorporated in professional skills and behaviours for the position.
We Lead by example, Act Impartially, Work Together, Behave with Respect, Strive for Excellence.
Your new role
We have an opportunity for an individual to join our Risk & Integrity team as Executive Secretariat on a full-time ongoing basis. Reporting to the Manager - Strategy & Risk, the role will deliver stakeholder focused support for committees and demands strong organisational skills, sound judgement, diplomacy and resilience.
Duties include:
* Establish and maintain professional relationships with stakeholders, including committee chairs, members, and organisational representatives
* Provide administrative and secretariat support to governance executive committees
* support effective and efficient information management, including monitoring shared secretariat email inboxes, and maintaining records.
* Plan, schedule and coordinate committee meeting online and in-person.
Additional duties are set out in the position description. To view this, please visit the IBAC Careers webpage and click on the appropriate vacancy.
Our requirements / Your skill set
We are looking for candidates with the below experience and capabilities:
* Proven ability in secretariat support to Executive level forums and meetings, and external stakeholders in Federal, State or Local government environment.
* Previous executive administration experience within a highly complex operating environment.
* Demonstrated experience in the handling of sensitive operational information.
* Adaptable and purpose-driven, collaborates effectively across teams, fosters inclusivity and accountability, and aligns team efforts with organisational goals and community impact.
* Defines tasks, guides execution, monitors progress, takes correction action and understands organisational pressure, climate and culture.
Due to the requirement to attain a Negative Vetting 1 security clearance candidates must be an Australian citizen at the time of application.
Apply now
All applications should include:
* a resume (no longer than 5 typed pages)
* a cover letter, that address the key selection criteria)
* responses to the administrative screening questions within the application process
Applications close 11:59pm, Friday April 4.
We are committed to bringing together people with differing perspectives, lived experiences and skills to make choices that reflect our integrity and community, and to creating an inclusive work environment for all.
Visit: www.ibac.vic.gov.au for more information.