Description:
Are you an organised and detail-oriented professional with a passion for contract management and reporting? We are looking for a Contract Coordinator to join our team! In this role, you will be responsible for overseeing contract reporting requirements, maintaining compliance, and supporting key national reporting functions alongside the Client General Manager.
As a key support role within the business, you will provide valuable insights through data analysis, ensuring service delivery outcomes and key metrics are reported accurately and on time. If you thrive in a structured role, enjoy working with data, and have a keen eye for detail, this role is for you!
Who We Are:
Join a thriving commercial cleaning company where innovation meets dedication. We’re passionate about what we do, and our commitment to excellence is unmatched.
Why You Should Join Us:
Career Growth: We believe in nurturing talent and providing opportunities for advancement.
Team Environment: Collaborate with driven professionals who support and inspire each other.
Impact: Your contributions will directly influence our success and shape our future.
Key Responsibilities:
- Ensure all client documents and information related to contracts are readily available without any gaps.
- Report contract milestones and expiry dates on a quarterly basis.
- Maintain and update contract pricing and costings accurately in the management system.
- Populate all changes to contracted services in the Variation Module, providing comprehensive commentary in the notes section.
- Submit revenue-related details for new clients for approval before the effective date.
- Efficiently coordinate bulk uploads for rate increases in collaboration with supporting departments.
- Keep the Variation Module, Periodical Templates, Consumables – Products, Pricing, and Supply up to date and relevant.
- Maintain and ensure Audit Scheduling and Audit Templates are current, managed effectively, and relevant.
- Keep Work Order Rate Cards up to date, managed effectively, and relevant.
- Provide training and support for clients and offer helpdesk support for client users.
- Implement and execute the client feedback management plan.
- Generate reports on client contract and pricing matters, including data gaps and variations processed, ensuring timely and accurate reporting to management.
- Compile and support client monthly reports as required.
- Maintain and drive the register for training of direct staff members through management system.
- Attend weekly project management meetings, taking minutes and reviewing progress.
- Collaborate with key stakeholders to drive continuous improvement initiatives.
- Provide full administration support across all responsibilities.
Requirements:
- Strong experience in contract administration, compliance, or reporting.
- Proficiency with advanced MS Word, Excel, PowerPoint and Outlook skills.
- Demonstrated ability to work autonomously, efficiently, and proactively.
- Must be detail-oriented with the ability to multitask.
- Flexible during times of change and display a willingness to take on additional duties as required.
- Ability to meet deadlines and work in a fast-paced environment.
- Excellent verbal and written communication and management of emails.
- Strong time management skills and ability to resolve issues.
If you’re ready to take the next step in your career and make an impact in a structured and supportive environment, apply now!
Vivid Property Services is an equal opportunities employer, valuing the contributions made by all people and welcomes applications from people with disability, Aboriginal Australians, people of all ages and from culturally diverse backgrounds.
Please note, only short-listed candidates will be contacted!