Description:
Applications are invited for an experienced Executive Services Officer(ESO) to join our school community supporting the Executive Principal. This role requires the Executive Services Officer to be available to work onsite 5 days a week and is to commence in Term 2 until December 2025.
As a key member of the school support staff team, the role of Executive Services Officer is integral to the successful management of the day-to-day operations of the school. As the ESO you will provide high level support to meet the demands of the Executive Principal's position as the head of one of Queensland's largest secondary schools, and the only State High School in the GPS and QGSSSA programs. The Executive Services Officer will provide a range of executive and secretarial support along with confidential administrative services to support the activities of the Executive Principal.
Job details
Position status Fixed Term Temporary Position type Full-time Occupational group Administration Classification AO4 Workplace Location Brisbane Inner City Job ad reference QLD/MSR627455/25T Closing date 06-Apr-2025 Yearly salary $89142 - $97717 Fortnightly salary $3416.80 - $3745.50 Job duration A period of 6 months, unless otherwise determined Contact person Amanda Chamberlain Contact details 07 3291 4111Access the National Relay Service
About the School
The school opened in July 1921 in the Normal School on the corner of Adelaide and Edward Streets and moved to the present site in 1925. Since then, efficient use of the available area, purchase of adjacent properties and judicious development of facilities on the site have resulted in a well-appointed school, which caters for over 3,300 students.
About the Role
Duties and Responsibilities (including but not limited to):
- Organise the Executive Principal for liaison with senior government, private sector executives and community representatives in order to expedite the business activities of the school and the Department
- Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, minute taking and distribution, correspondence and other documents, financial management, and procurement.
- Maintain effective time management practices for the Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions, and screening telephone calls
- Provide executive support for meetings chaired by the Executive Principal including preparing agendas, and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
- Assist with the administrative operations of the office, including skilled use of Microsoft Office applications, OneSchool, OnePortal, or similar management system.
- Manage and maintain the school's Master Calendar and the school website
- Quality Assurance processes, ensuring accuracy and consistency of outgoing correspondence, reports, and other documents, including adherence to departmental policies, procedures, and style guides
- Assist with school events where required.
Ideal candidate will have following skills, knowledge and attributes:
- Excellent verbal and written communication skills
- Strong interpersonal and customer service skills
- Experience in Quality Assurance processes.
- Technical proficiency with website management and maintenance, ensuring content accuracy, timely updates, and alignment with the school's communication strategy is highly regarded
- Proven experience in managing and maintaining master calendars, ensuring alignment with school events, activities, and key deadlines
- Excellent organisational and time management skills, with the ability to manage multiple projects and deadlines effectively
- High level of proficiency and demonstrated ability in the use of Microsoft Suite products, including Outlook, Word (mail merge processes), and Excel
- Proven ability to multitask and work well under pressure, managing shifting priorities and interruptions in a dynamic office environment
- Demonstrated reliability, consistently delivering work of a high standard and meeting deadlines
- Experience in a similar position within a school is desirable but not essential
- Ability to work collaboratively and operate as an effective team member
- An ability to operate with a high degree of independence, initiative, discretion and judgement in performing the duties of the position while maintaining open channels of communication between all staff within the department and other members of multidisciplinary teams.
Please refer to the attached role description for any mandatory requirements for this position.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.