Description:
Hi! We’re Go-To and we’ve been looking for you. A little bit about us – we like hopping along the asphalt and advocating for lemonade fountains in the office. We love skin care and think we’re pretty good at making it. Our specialty is making uncomplicated skin care that your skin is gonna love.
We are looking for a Part Time Office Manager to help organise our office and amazing team. You will play a crucial role in our Go-To team. Reporting to the HR Manager, you will have a knack for all things Office management. You will be a vital team member who isn’t afraid to dive in and tackle tasks of any size. Handling the daily operations of our amazing office, your hands-on approach and versatility will make a significant impact.
This position requires an individual with a keen attention to detail, strong problem-solving abilities, and a can-do attitude, who can anticipate needs and provide effective solutions with minimal direction.
Responsibilities
You will proactively provide support to the Go-To team in managing all aspects of day-to-day functions, ensuring the smooth running of the office. You will have outstanding organisation skills, a can-do attitude, and the ability to manage multiple tasks simultaneously.
This role requires a detail-oriented individual with excellent organisational skills, a proactive approach to problem-solving, and a strong attention to detail.
Office Management
- Maintain and manage the Go-To office to deliver an incredible experience for all team members and visitor
- Oversee day to day office environment – Greeting guests, accepting and organising couriers/mail, general tidying and organising of the office and kitchen area including the dishwasher and our meeting rooms.
- Collaborate with the Go-To team to manage meeting rooms and their bookings, ensuring rooms are used efficiently and accurately
- Weekly online grocery orders to provide the team a kitted out kitchen with breakfast and the best possible snack options
- Manage the office operational functions including:
– Facilities and equipment maintenance
– Correspondence
– Purchasing supplies and equipment
– Shopping
– Various activities as needed
- To ensure guests of the business have the correct documents/materials in advance of meetings and assist with filing and printing of highly confidential board packs and other documents.
- Maintains office services by organising office operations and procedures; designing filing systems; reviewing and maintaining office supplies
- Address employee queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Provide general support to visitors
- Provide IT and Technology support in office as required; including VC facilities, laptop issues and general IT queries.
- Assist with the coordination of team forums (quarterly updates, board meetings etc.) including the preparation of agendas and distribution of actions. This may include follow-up of action items.
- Plan in-house or off-site activities such as parties, celebrations, initiatives and conferences within budgets provided
- Provide ad hoc support to the CEO and CMO as required including diary manage
- Provide ad hoc support to the HR Manager as required including; onboarding and offboarding team members, updating/formatting policies and documents, and updating our org chart
- Producing and formatting reports and presentations as required
About You
- 2 – 4 years professional experience in an Office Management role
- Demonstrated experience delivering Office management projects and initiatives within time and budget guidelines
- Demonstrated strong interpersonal skills with a collaborative attitude
- Demonstrated experience in managing multiple projects, tasks and priorities
- Proven team player who thrives on collaboration and getting the job done!
- Demonstrated high level communication skills (written / verbal)
- Demonstrated high level Project Management skills.
- Excellent relationship building skills
- Outstanding organisational and time management skills
- The ability to apply discretion and maintain confidentiality as appropriate
- Sound understanding of Office Technology
- Hands on mentality where no job is too big or small
- Excellent MS Office knowledge
- Strong G.Drive Management knowledge
The Important Bits
This role is a part-time contract role based in Sydney. (Hybrid work policy, obviously.)
At Go-To we make things fun that have no right to be. We are small and we are growing. We value creativity, cleverness, collaboration, culture and alliteration. We enjoy fun parties, full biscuit tins, flexibility and a healthy work-life balance. We also don’t mind the colour peach in moderation. We don’t regard race, religion, colour, national origin, age, gender, disability, marital status or choice in reality television when recruiting.
Does this sound like you?
Please send your concise CV and cover letter telling us why this role and Go-To is for you.