Description:
Duties and responsibilities include but are not limited to:
Executive Support:
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Provide high-level assistance to the Managing and Senior Directors, including managing emails, schedules, and correspondence. -
Organise meetings, draft agendas, take minutes, and manage action items. -
Handle travel arrangements and plan team events or client functions. -
Act as the coordination hub to ensure smooth business operations.
Business Administration & Operations:
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Oversee office operations, manage documents, and ensure compliance with client agreements. -
Create presentations and manage IT systems with external support. -
Continuously improve office processes and coordinate with suppliers for quality service. -
Arrange team and client gifts for special occasions.
HR & Finance Support:
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On board new team members, manage leave requests, and assist with recruitment. -
Support HR tasks, including performance reviews and staff training. -
Process expenses. -
Handle confidential information while ensuring policy compliance.
Requirements:
The ideal candidate will have a minimum of 3-5 years of experience as an Executive Assistant, Office Manager, or Senior Team Assistant seeking career growth. While professional services experience is essential, a background in agency, communications, public relations, or healthcare is a highly desirable.
You should be comfortable working in a small, close-knit team and have experience supporting senior executives.
Key Skills and Attributes:
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Organisational expertise: Capable of managing priorities, meeting deadlines, and handling tasks independently. -
Tech-savviness: Skilled in MS Office Suite, MS Teams, SharePoint, Canva, PowerPoint, and CRM tools. -
Professionalism and adaptability: Thrives in a fast-paced, collaborative environment while supporting a client-facing MD. -
Proactive initiative: Anticipates needs, communicates effectively, and provides thoughtful feedback. -
Hands-on mindset: Willing to take on a range of responsibilities, from managing meetings to overseeing office operations.
This opportunity suits a proactive, detail-focused professional who excels in a dynamic, team-oriented workplace. Australian citizenship or permanent residency is required.
Conditions:
Join a dynamic, innovative work environment where you'll play a pivotal role as both Office Manager and Executive Assistant. Working closely with the Managing Director, a renowned expert who values empathy, professionalism, and high standards. You will ensure operational excellence, foster collaboration, and contribute to the day to day running of the organisation. This role is perfect for an experienced, adaptable individual who thrives in a close-knit team and enjoys making a meaningful impact.
Perks & Culture Highlights:
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Birthday leave to celebrate your special day. -
Access to EAP services for well-being support. -
A fun and welcoming atmosphere with regular team activities, including "Gin and Quiz Thursdays." -
A small, supportive, and collaborative team that values cohesion and camaraderie. -
Opportunities to directly shape team unity and contribute to the positive work culture.