Description:
The purpose of this position is to provide high level business and administrative support to Office of the Queensland Government Architect and coordinate activities where required, ensuring all processes and procedures are performed in accordance with Departmental policies and procedures.What You Will Be Doing
The Senior Business Support Officer reports to the Queensland Government Architect to:
- provide confidential executive assistance and manage the administrative functions associated with the Queensland Government Architect including corporate card, email, meeting papers and briefs through the provision of high quality, confidential support.
- maintain the Queensland Government Architect's electronic diary, including the organisation of meetings, accommodation and travel arrangements; and screen and interpret telephone calls redirecting enquiries to the relevant unit where appropriate.
- coordinate, examine, disseminate, monitor and track incoming and outgoing communication and correspondence.
- liaise with the Office of the Deputy Director-General, senior management, and with officers at all levels within the Department, and other public and private sector organisations in relation to the Queensland Government Architect's activities.
- assist the Queensland Government Architect and Directors with project work as required and provide high quality advice to staff at all levels on procedures and administrative standards of the Office and Department.
- undertake special projects including coordinating events such as the Minister's Award for Urban Design and other project management activities as directed.
- develop, implement and maintain a records management system involving systems, registers and processes as required within the Office of the Queensland Government Architect. This will include managing both electronic filing systems as well as the ongoing maintenance of physical record keeping.
- assist the Directors, as required, with all incoming workflow and other requests into the Office of the Queensland Government Architect including to examine, disseminate, file and respond to all incoming correspondence as appropriate.
- coordinate LinkedIn and social media posts.
- build strong relationships and networks with key staff across the organisation and other government agencies in order to ensure high level support and timely information can be provided to the Queensland Government Architect.
Occupational group Administration
20 Mar 2025;
from:
linkedin.com