Description:
Job Summary: A Purchasing Officer plays a critical role in the operation of a product importing business by managing the procurement process of goods, materials, and supplies. This role involves researching, negotiating, and coordinating the purchase of products to ensure the company's inventory is well-stocked and sourced efficiently. Additionally, the Purchasing Officer is responsible for forecasting purchase requirements to anticipate future demand and optimize inventory levels.
Key Responsibilities:
- Supplier Management:
- Identify and evaluate potential suppliers, both domestically and internationally.
- Establish and maintain relationships with reliable suppliers.
- Negotiate terms and conditions with suppliers to secure favorable pricing, payment terms, and delivery schedules. Monitor supplier performance, ensuring they meet quality and delivery standards
2. Market Research and Analysis:
- Stay informed about industry trends and market conditions, including pricing, availability, and product specifications.
- Analyze market data to make informed purchasing decisions and take advantage of cost-saving opportunities.
3. Inventory Management:
- Implement and manage forecasting and demand with the inventory management team (Sales & Operations) to maintain optimum stock levels.
- Develop and implement inventory control measures to minimize overstock and stockouts.
- Monitor product shelf life and make decisions accordingly.
4. Purchase Orders and Documentation:
- Create and manage purchase orders, ensuring accuracy and compliance with company policies.
- Maintain organized and up-to-date records of all purchasing transactions, invoices, and receipts.
5. Cost Control:
- Work to reduce costs through negotiation, bulk purchasing, and supplier relationship management.
- Seek cost-effective alternatives and maintain awareness of budgetary constraints.
6. Quality Assurance:
- Ensure that all purchased products meet quality standards and specifications.
- Handle product returns and warranty claims as necessary.
7. Forecasting Purchase Requirements:
- Utilize historical sales data, market trends, and input from other departments to forecast future purchase requirements.
- Develop and maintain accurate demand forecasts to optimize inventory levels while minimizing carrying costs.
- Collaborate with sales, marketing, and production teams to align purchase plans with sales projections and product development schedules.
- Adjust purchase plans in response to unforeseen changes in demand or market conditions.
8. Compliance and Legal Requirements:
- Stay up-to-date with relevant import regulations, customs, and trade laws.
- Ensure compliance with all necessary permits, licenses, and documentation.
9. Reporting:
- Generate reports on purchasing activities, costs, and performance metrics.
- Provide regular updates to management on purchasing-related issues.
10. Collaboration:
- Collaborate with various departments, including sales, logistics, and finance, to ensure smooth and efficient operations.
- Participate in cross-functional teams to develop and implement procurement strategies.
Qualifications:
- A bachelor's degree in business, supply chain management, or a related field is preferred.
- Proven experience in procurement, preferably in an importing or distribution business.
- Strong negotiation, communication, and interpersonal skills.
- Proficiency in using procurement and inventory management software.
- Knowledge of import/export regulations and international trade.
- Strong analytical and problem-solving skills.
- Attention to detail and the ability to work under pressure.
- Strong organizational and time management skills.
The inclusion of a "Forecasting Purchase Requirements" section highlights the Purchasing Officer's role in strategic planning and inventory optimization, which is essential for the company's overall success and customer satisfaction.
About the organisation
Composite Fibreglass International (CFI) is a wholesale distribution business focused on the supply of raw materials for the composites industry throughout Australia, the Pacific Islands and Southeast Asia. We provide a wide variety of products to all segments within our industry, this business demonstrates a true purpose for passion, engagement, and innovation. The business has been expanding and a strong growth now seeking a dedicated Purchasing Officer to join our team!
Key benefits:
- New purpose-built facilities.
- Onsite secure parking
- Strong growing business
- Working with leading Global and local suppliers
- Centrally located to Gold Coast and Brisbane.
Is this your next great role?
Reporting to the CEO with a dotted reporting line to senior management and working as part of a close-knit team, you will be responsible for assisting with end-to-end purchase across goods and services. You will be able to utilise the purchase and your experience you have gained throughout your career and work with the team to implement best practice and deliver a number of creative initiatives directly affecting the outcomes and success of the business. Working with a variety suppliers and partners and build strong long-term relationships.
Who are we looking for?
We seek a team player with a passion to make the role their own and really make a difference in a business with strong growth. Is great with problem solving and working in an environment where no two days will be the same! You will have experience managing the end to end purchasing process or be working in a team where you have developed an understanding and supported on all the phases of procurement. You will bring strong communication skills and enjoy collaborating with our sales and logistics and warehouse teams to drive outcomes.