Legal Secretary

Description:

• Clerical & Administrative Support: Proficiency in administrative and clerical tasks, including working with MS Word, MS Excel, FilePro, and similar software programs. Responsibilities include organising and managing files and records, transcription, and handling general office procedures and terminology.
• Legal Knowledge: A general understanding of legal concepts, court procedures, laws, and regulations is ideal.
• Legal Secretarial Support: Provide comprehensive secretarial assistance to a team of secretaries and fee earners, responding to various day-to-day requests as needed.
• Document Preparation: Prepare legal documents for both Litigation and Commercial matters utilising Microsoft Office Suite.
• Transcription Duties: Transcribe dictation for fee earners to ensure accurate and timely documentation.
• Diary & Schedule Management: Maintain and organise diaries and schedules, ensuring meeting commitments are met.
• File Management: Ensure proper electronic filing within FilePro and maintain physical files according to office procedures.
• File Administration: Handle the opening and closing of case files in line with established procedures.
• Team Support & Work-flow Coordination: Assist in distributing work overflow among secretarial staff in collaboration with Senior Management to ensure smooth office operations.
• General Office Support: Perform additional administrative duties as needed to ensure the efficient running of the office.
• Meeting Coordination: Organise and manage aspects of team meetings, including setting up venues, sending diary notices, and preparing relevant documentation.
• Training & Development: Coordinate training sessions to ensure that all duties and responsibilities are up to date in consultation with Senior Management.

Requirements:

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  Previous Litigation Experience Crucial.

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  Strong Team Player: Collaboration is essential for success in our business. You'll work closely with colleagues and clients to achieve goals.
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  Highly Organised: Ability to manage multiple tasks and deadlines efficiently.
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  Flexible: Adapt to changing priorities and work demands in a fast-paced environment.
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  Ability to Work Under Pressure: Stay calm and focused when facing tight deadlines or challenging situations.
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  File Management: Maintain accurate and up-to-date case files and documents.
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  Autonomous Worker: Ability to work independently and manage your workload with minimal supervision.
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  Excellent Typing Skills: Fast and accurate typing for document preparation and data entry.
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  Attention to Detail: Ensure accuracy in legal documents and communications.
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  Communication Skills: Strong written and verbal communication skills for clear interactions with colleagues and clients.
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  Effective Prioritisation: Manage tasks and priorities to ensure deadlines are met.
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  Confidentiality and Professionalism: Handle sensitive information with discretion and maintain a professional approach at all times.

Conditions:

• Central CBD Office Location
• Easily Accessed by Public Transport
• Competitive Salary on Offer
• Excellent Opportunity for Career Growth and Progression
• Strong Team Culture and Supportive Environment