Management Coordinator

Description:

Northern Territory Government
JOB DESCRIPTION
Job title Management Coordinator
Classification Band 2 Administrative Corporate Services Position no. 46250019
Job type Full time Duration Ongoing
Business unit Finance and Business Services Location Darwin
Reports to Chief Financial Officer Reports to P/no. 13988
Inclusion and Power and Water values diversity. Power and Water encourages people from all diversity groups to apply for
diversity and vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an
Special Measures adjustment for the recruitment process or job, please discuss this with the contact officer. For more information
recruitment plans about applying for this position and the merit process, click here. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plan, click here.
Information for Applications must include a one-page summary about you, a detailed resume and copies of all relevant tertiary
applicants qualifications listed in your application. For further information for applicants and example applications: click here.
Information about If you accept this position, a detailed summary of your merit (including work history, experience, qualifications,
selected skills, information from referees, etc.) will be provided to other applicants, to ensure transparency and better
applicant’s merit understanding of the reasons for decision. For further information: click here.
PRIMARY OBJECTIVE
Provide high level pro-active executive level business coordination and administrative support to the Finance and Business Services
business unit including effective liaison across the Corporation.
KEY RESPONSIBILITIES
The “WHAT” to be delivered
Functional

• Provide pro-active administrative and business coordination services to support the Chief Financial Officer (CFO) and their lead teams, and

the wider business unit, including scheduling of appointments and direct/fulfil requests for advice, drafting and managing
correspondence/documentation and reporting in a professional and timely manner.

• Provide secretariat support in relation to meetings and conferences including agenda and minute preparation, meeting support and venue

arrangements as required, including maintenance of the business unit intranet site as required.

• Prepare and quality control correspondence, reports and other documents, including providing assistance to staff in the preparation of

procurement, human resources, organisational development, information technology, customer service centre and facilities reports and
documentation, ensuring corporate standards are met.

• Provide project and ad hoc administrative support as directed by the CFO.
• Collaborate with other management coordinators across the corporation to ensure consistent approach to achieve business outcomes.

Leadership

• Works collaboratively with others.
• Delivers on commitments.
• Able to communicate to diverse audiences.
• Makes an effort to understand change and is resilient in the face of change.

Safety and environment

• Take all practicable steps to ensure your own safety, the safety of Power and Water staff, and contractors, the public and their property.
• Be aware of, and seek to avoid or reduce, the environmental impact of activities.

Customer

• Seek to provide a high standard of customer service with timely responses to enquiries or service requests.

Quality

• Understand and apply established processes and procedures, offering suggestions for improvements, and proactively taking action.

This position will be required to rotate into other business units to meet operational requirements as needed.
COMPETENCY PROFILE
“HOW” to do it ( Manager of Self profile - refer to Power and Water’s Behavioural Competency Guide)
Ensures accountability Holding self and others accountable to meet commitments.
Action orientated Taking on new opportunities and tough challenges with a sense of urgency, high energy, and
enthusiasm.
LAST UPDATED: March 2025 EMPLOYEE SIGNATURE: __________________________ DATE: ____________
AT POWER AND WATER:
Job description Northern Territory Government
Communicates effectively Developing and delivering multi-mode communications that convey a clear understanding of the
unique needs of different audiences.
Customer Focus Building strong customer relationships and delivering customer-centric solutions.
Collaborates Building partnerships and working collaboratively with others to meet shared obligations.
Instils trust and values difference Building partnerships and working collaboratively with others to meet shared objectives while
recognising the value that diverse perspectives and cultures bring to an organisation.
Is resilient Rebounding from setbacks and adversity when facing difficult situations.
Self-development with self- Actively seeking new ways to grow and be challenged using both formal and informal development
awareness channels, using a combination of feedback and reflection to gain productive insight into personal
strengths and weaknesses.
MANAGEMENT RESPONSIBILITIES
No. of Direct Reports 0 No. of Indirect Reports 0
Key Interactions: Executive Leadership Team, Strategic Leadership Group, management coordinators, all employees,
representatives of NT Government agencies and departments.
COMPLIANCE
We expect you to:

• Actively align, support and promote Power and Water’s Values and support building a constructive workplace culture that celebrates

achievement through its people.

• Carry out duties in accordance with Power and Water’s Safety and Environmental policies and procedures, working towards our goal of

Zero Harm.

• Ensure all activities undertaken as a Power and Water employee comply with Power and Water’s Code of Conduct , Management Standards

and Procedures, relevant Acts, legal demands and that you manage all of your activities and responsibilities within the Power and Water
risk management framework.

• Pass a job-specific pre-employment medical (if applicable).

SELECTION CRITERIA
Qualification and Skills Experience
Essential • Highly effective organisational and very strong time • Significant experience in an executive support or
management skills, with the ability to manage multiple projects similar role managing multiple, often competing time
and meet competing deadlines with minimal supervision and demands.
produce quality work in a high pressure environment. • Advanced level experience in using the Microsoft

• A proactive and innovative approach to supporting best Office suite (Word and PowerPoint in particular), as

outcomes for the business and team members. well as substantial knowledge of document

• Demonstrable ability to communicate effectively both in writing management systems.

and verbally. • Proven record of operating effectively in a politically

• Strong interpersonal skills, including the use of diplomacy whilst sensitive environment and able to interact successfully

ensuring achievement of objectives. with people of diverse cultures.

• Ability to exercise discretion in relation to sensitive and • Demonstrable experience of proactively setting up

confidential information. and/or enhancing systems and processes to ensure

• Strong attention to detail and accuracy. timely and quality delivery of objectives and

outcomes.
Desirable • Knowledge of the principles and practices of quality assurance, • Previous experience and knowledge of the systems,
governance, procurement, recruitment and project functions and structure of a utilities environment.
management.
FURTHER INFORMATION
1. Contact Graciano Chatikobo on 0497 969 315 for further information about the position.
2. Information about Power and Water Corporation may be viewed at powerwater.com.au.
3. The total remuneration package amounts published for this position include base salary, superannuation and annual leave loading.
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=319181 Approved March 2025
Vacancy closes 07/04/2025 Graciano Chatikobo, Chief Financial Officer
AT POWER AND WATER: