Where

Administration/Business Coordinator

Combined Waste Services
Warrnambool Full-day Full-time

Description:

Reporting to the General Manager, you will be responsible for managing daily works planning, bookings, dispatch and job allocation with a high level of accuracy, meeting or exceeding company and customer expectations. The Administration/Business Coordinator is the first point of contact for field members and our clients, providing exceptional administration support including data entry, invoicing, reporting, client management, office supply maintenance and customer queries.

The business operates 24/7/365 days. This role includes after-hours response as required and a flexible approach to working hours.

Key Responsibilities:

  • General administration, data entry, record management

  • Answering and directing calls

  • Scheduling, routing, and general vehicle coordination

  • Liaison with customers and field team members, providing assistance, and leadership in allocating tasks and ensuring resolution of onsite variations

  • Conducting daily debriefs with field team members

  • Encouraging a culture of safety and communication

  • Field team KPI reporting, GPS data monitoring and management of work and site documentation

  • Compliance reporting in line with regulatory requirements

  • Responding to operational issues in the field in a timely and safe manner

  • Assisting the management team in meeting operational requirements

  • Invoicing of customers

  • Provide support and liaise with management team to ensure ongoing review and continuous improvement across safety, quality, risk, and compliance.

Skill Requirements:

  • Previous administration knowledge and experience in a similar role, with a background in logistics and planning

  • Previous experience in billing, invoicing, and/or payroll would be highly regarded

  • High level report writing and written communication skills

  • Strong time management skills and attention to detail

  • Advanced computer skills

  • Work well under pressure

  • A proactive approach to problem solving

  • Strong people skills, including an exceptional ability to communicate, negotiate and effectively resolve issues

  • Well-developed organisational and prioritising ability

  • Excellence in record keeping

  • A commitment to customer service

  • A strong focus on health and safety.

Are you interested?

To apply: Please provide your resume with an accompanying cover letter and three appropriate recent referees.

30 Mar 2025;   from: uworkin.com

Similar jobs

  • Transport Accident Commission
  • Warrnambool
Job no: 926826 Work type: Part-time Location: Geelong Active Support Coordinator Opportunity available for a 12-month fixed term, full time role Geelong office location, with flexibility to work remotely, and at other TAC offices Competiti...
9 days ago
  • Transport Accident Commission Victoria
  • Warrnambool

Description:

Active Support Coordinator

  • Opportunity available for a 12-month fixed term, full time role
  • Geelong office location, with flexibility to work remotely, and at other TAC offices
  • ...
9 days ago
  • Transport Accident Commission
  • Warrnambool

Description:

Active Support Coordinator Opportunity available for a 12-month fixed term, full time roleGeelong office location, with flexibility to work remotely, and at other TAC officesCompetitive salary $100,868 plus superannuationFor this role ...
9 days ago
  • Cultura
  • Warrnambool

Description:

Position summary

The Rostering Coordinator plays a key role in scheduling services for our clients so they can continue to live in their homes.

They are responsible for ...

9 days ago